Selectboard Minutes
Town of Greenfield
7 Sawmill Road, Greenfield, NH 03047
Selectboard Minutes
Thursday, April 11, 2024 – 5:30 PM
Selectboard: Chairman Mason Parker, Selectman Tom Bascom, Selectman Michael Borden
Staff: Aaron Patt, Town Administrator
Public:
Documents for Review / Approval
- Payroll Check Register dated 4/12/2024 in the amount of $33,731.83
- A/P Check Register dated 4/3/2024 in the amount of 379,370.94
- A/P ACH Register dated 4/25/2024 for NH Retirement
- Groundskeeper Payment Schedule
- Transfer request from Conservation Commission Fund to General Fund
- Appointments – (2) School Board Representative & Cemetery Trustee Alternate
- Elderly Exemption – S4-6
- Vacation Request – Police Dept.
- Welfare Voucher – (4)
- Minutes of 3/28/2024
Other letters/ items for Review/Discussion/Signature:
- Milton CAT – Grader Invoice
- Home Healthcare & Hospice Thank-you letter
- SWRPC – Ten-Year Plan inquiry letter
- ConVal School Board – Feasibility Study letter
- 2024 Budget YTD
5:30 PM: Public Forum
The Chair noted that there were no public present. The Chair noted that the meeting would end promptly at 6:45 in consideration of the ConVal Selectmen’s Advisory Committee meeting.
5:45 PM – Jim Morris, DPW Director
Director Morris brought forward a request for a DPW department issued cell phone that can be used for on-call and emergencies outside of work hours. Currently the director is responding to all weekend and emergency calls because his cell phone number is published. The department staff is willing to take responsibility for call-time on weekends and during evening hours for emergencies and alarms. A discussion followed and the Selectboard agreed to provision a cell phone for on-call response after-hours.
6:30 PM – ConComm
The Chair welcomed ConComm Chair Karen Day and Roger Lessard to the meeting. Ms. Day outlined a plan by ConComm to survey the town properties that extend from the Town Office building to the Fire Department in order to gather data relative to the use of the space and the trail system. After a discussion, the Selectboard agreed with the survey plan. A brief discussion was held regarding the committee’s interest in pollinator garden areas, and the work by a poison ivy removal company in the center of town. At 6:45pm, Chairman Parker thanked the ConComm representatives for an informative session.
Selectboard Work Session
The Board signed Consent Agenda documents. Selectman Bascom moved to approve the consent agenda, Selectman Borden seconded, motion carried 3-0.
The Board discussed the Selectmen’s 2024 goals and assigned goal tracking and coordination to individual selectboard members. A discussion followed on coordinating the 4th of July events. The Board requested a meeting with the Recreation Director and the Chair of the Oak Park committee.
The Board discussed its meeting schedule through May 2nd.
Selectman Borden provided an update to the Board regarding a shared driveway that must be named per the 911 bureau. The residents sharing the driveway have proposed “Loretta Lane”. Selectman Bascom motion to name the shared driveway “Loretta Lane”. The motion was seconded by Selectman Borden. The Board voted 3-0 in favor of the motion.
The Board received a request from the Administrator for a non-public session. The Chair motioned to enter into non-public session under RSA 91-A:3, II,c for reputation. Selectman Bascom seconded the motion. The motion passed on a vote of 3-0 in favor and the Board entered non-public session at 7:22pm.
At 7:42pm, the Chair made a motion to enter into public session. The motion was seconded by the Selectman Borden. The Board voted 3-0 to enter into the public session. While in the public session, the Chair made a motion to seal the minutes. The motion was seconded by Selectman Bascom. On a vote of 3-0 the Board voted in favor of sealing the minutes according to RSA 91-A:3, III.
The Board requested that Jim Morris, DPW Director attend the Selectboard meeting on April 18th to discuss the Meeting House restoration project.
The Board agreed to move the policy discussion previously scheduled for April to a meeting in May. The Board requested that the Administrator bring forward the Ordinance Binder for the Board to review, and asked that the Administrator follow up with the Town Clerk relative to publishing the binder in a Greenfield format.
Adjournment
At 8:03 pm, Selectman Bascom made a motion to adjourn the meeting; the motion was seconded by the Chair. The motion carried 3-0.