Selectboard Minutes

Town of Greenfield

7 Sawmill Road, Greenfield, NH 03047

Selectboard Minutes

Thursday, March 21, 2024 – 5:30 PM

Selectboard: Chairman Michael Borden, Selectman Tom Bascom, Selectman Mason Parker

Staff: Aaron Patt, Town Administrator; Katherine Heck, School Board Representative

Public: Ryan Shirk, Curtis Hamilton, Susan Martin

Documents for Review / Approval

1. A/P Check Register dated 3/20/2024 in the amount of $85,646.33
2. MS-232 – Report of Appropriations
3. CAT 140AWD Lease Purchase Agreement
4. Appointments
   1. Deputy Town Clerk
   2. Budget Advisory Committee
   3. Library Trustee Alternate – (2)
   4. George Proctor Town Forest Committee – (2)
5. Vacation Request – Recycling Center
6. Purchase Order - #695 New Boston Road Paving
7. Purchase Order - #696 New Boston Shoulder Gravel
8. Abatement Refund – R6-29-4
9. Intent to Cut – R5-36
10. Oak Park Alcohol Permit
11. Selectboard Minutes

Other letters/ items for Review/Discussion/Signature:

1. CDFA – Meeting House Award Letter
2. Used Oil Grant Agreement – Signature Page
3. NH ENS – Primary POC
4. Carpet Quote – Belletetes / Tax Collector’s Office

5:30 PM: Public Forum

The Chair opened the meeting at 5:30pm. The Selectboard signed Consent Agenda documents.

5:45 PM – School Board Representative Search

The Chair welcomed Ryan Shirk, Susan Martin and her husband Nathan, and Curtis Hamilton to the meeting. Mr. Shirk, Ms. Martin, and Mr. Hamilton have expressed interest in the ConVal School Board representative position. The town’s current representative Katherine Heck is stepping down from the position and is in attendance. The Chair invited Ms. Heck to provide an overview of the position, its duties, and the scope of the work as it relates to the School Board. A discussion followed. At the conclusion of the discussion, the Selectboard thanked the meeting participants for their time and interest. The Chair stated that the Board would discuss the position and reach out with next steps through the Administrator.

6:30 PM – Selectboard Work Session

At 6:50pm, the Board discussed the need for the Board the appoint a Chairperson. After some discussion, Selectman Bascom motioned to appoint Selectman Parker as Chairman of the Board. Selectman Borden seconded the motion and the motion passed on a vote of 3-0. The Board discussed the Ex-Officio position to the Planning Board and determined Chairman Parker would take on that role. Selectman Bascom will be a liaison to the Friends of the Greenfield Community Meeting House, and act as Ex-Officio to the ZBA. Selectman Borden will continue to attend the ConVal Selectmen’s Advisory Committee meetings and participate in the mandatory ConVal feasibility studies.

At 7:25pm, the Chair requested a motion to approve the Consent Agenda. Selectman Bascom made a motion to approve the Consent Agenda. Selectman Parker seconded the Motion. On a vote of 3-0 in favor the motion was approved.

The Selectboard discussed the Memorial Day holiday and asked that the Sportsmen’s Club be contacted for a schedule of events.

Chairman Parker outlined the need to update Selectboard Goals for 2024 and discuss goals with Department Heads. He will bring a list to the next meeting.

Adjournment

At 7:38 pm, Selectman Bascom made a motion to adjourn the meeting; the motion was seconded by the Chair. The motion carried 3-0.