Selectboard Minutes
Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectboard’s Minutes
Thursday, December 19, 2019 – 5:30 PM
Selectboard: Chairwoman Margaret Charig Bliss, Selectwoman Karen Day, Selectman Robert Marshall
Staff: Aaron Patt, Town Administrator; Richard McQuade, DPW Buildings & Grounds Manager
Public:
Documents for Review/Approval:
- A/P Check Register – 12/18/2019
- Land Use Change Tax – R6-3-10
- Selectboard Minutes – 12/05/2019
- Welfare Voucher
Other letters/ items for Discussion/Signature:
1. Application for Community Revitalization Tax Relief Incentive 79-E
2. Monadnock Hospital Business Associate Agreement
3. 2019 Budget Transfer requests for 12/30/2019
4. Greenfield Community Covenant Church – letter
5. NHDRA Overall Equalized Assessment Ratio - letter
5:30 PM: Public Forum
The Chair noted that there was no one present for the public forum. The Selectboard reviewed the Consent Agenda. On a motion by the Chair and a second by Selectwoman Day, the Board voted 3-0 to accept the Consent Agenda.
5:45 PM: Richard McQuade, Buildings & Grounds Manager
DPW Buildings & Grounds Manager McQuade provided an update on the well drilling at the Library. The well drillers hit water at 400’ and estimate that they have 10 gallons a minute. The well has been capped and will settle over the weekend. On Monday, December 23rd, the pump technician will arrive and install the well pump and ensure a hand-off to the building. The building will be wired by an electrician. Inside the building a pressure tank will be installed with some plumbing alterations to provide water to the building.
The Selectboard discussed the cost of the project and the use of capital reserve funds. The Selectboard will have the Town Administrator reach out to the Library Trustees and ask if they are able to contribute to the cost of the well from the Library Capital Reserve Funds. Selectman Marshall asked Mr. McQuade if he would create a list of maintenance and service items for the town office file. There should be a map as well outlining how the Meeting House and Old Town Office are connected to the Town Office. Mr. McQuade said he would provide a map and an outline of the water system for the buildings. A discussion followed on the invoices associated with connecting the Town Office well to the Meeting House. The Selectboard agreed that all of the invoices that are not being covered by Capital Reserve funds should be reflected in the DPW B&G budget for transparency. The Board asked that Town Report provide notations so that the cost of the water line emergency can be clearly seen by residents. The Board will transfer funds if the budget should go over.
6:30 PM: Selectboard Work Session
The Selectboard approved a Community Revitalization Tax Incentive RSA 79-E template, which had been created and reviewed earlier in the year. The template was provided to interested parties throughout the year. The Chair noted that one application has been received. The Board reviewed the application and agreed to take up the application during the December 30th meeting.
Next, the Selectboard reviewed Elan Speed Radar sign information from the Police Department. The Board discussed the radar signs and discussed the use of radar signal signs in town. Selectwoman Day is interested in the solar powered signs. Selectman Marshall said that he would like to purchase at least two so that the police department could try them out around town. The Board agreed to look at the signs at the end-of-year.
Next the Selectboard opened and reviewed a letter from the Greenfield Congregational Covenant Church regarding the items that they own, which are stored at the Meeting House. The Selectboard asked that a meeting time with the Church be scheduled for a conversation.
Next the Selectboard discussed a request by the Monadnock Hospital for the town to sign a Business Associate Agreement. The background to the agreement is dependent on the role of the fire department on emergency calls. Just prior to the meeting, an email was received indicating that the hospital was reviewing their policies and had asked the town to hold off signing the agreement. Town Administrator Patt explained that the neither the town nor the fire department provide services to the hospital. The agreement covers HIPPA compliance for associates that provide services to the hospital.
Adjournment
At 7:50 pm Selectman Marshall made a motion to adjourn the meeting; the motion was seconded by Selectwoman Day. The motion carried 3-0.