Selectboard Minutes
Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectboard’s Minutes
Thursday, July 11, 2019 – 5:30 PM
Selectboard: Selectwoman Karen Day, Selectman Robert Marshall
Staff: Aaron Patt, Town Administrator; Linda Dodge, Checklist Supervisor; Ellen Sanford, Checklist Supervisor; Kathy Seigars, Checklist Supervisor
Public:
Documents for Review/Approval:
- A/P Check Register – 07/03/2019
- Payroll Check Register – 07/12/2019
- Employee Vacation Notice – DPW
- Tax Collector Liens – 2018
- Veterans Tax Credit – (2)
- Selectboard Minutes – 06/27/2019
- Oak Park Rental – (2)
Items for Discussion in the Public Session:
1) E911 NH ENS forms – Non-Emergency Contact
2) Letter from Governor Sununu
3) Planning Board Advisory Letter – Building on Class VI Road Application
5:30 PM: Public Forum
At 5:30 pm, Selectman Marshall opened the meeting. Chairwoman Charig Bliss is unable to attend the meeting. No members of the public were in attendance for the public forum. The Selectboard began working through the Consent Agenda. Selectwoman Day moved to accept the 2018 liens from the Tax Collector and to sign on behalf of the Chair. Selectman Marshall seconded the motion. The vote passed 2-0 in favor. The liens were signed by Selectwoman Day.
Next the Selectboard discussed a recent email from the E-911 Bureau. After some discussion the Selectboard directed that Diane Boilard, Deputy Emergency Management Director be added to the Emergency NH-ENS list and to have the Town Administrator be place on the Non-Emergency list. This was approved 2-0 by consensus.
5:45 PM: Checklist Supervisors
At 5:45 pm, the Selectboard welcomed the Checklist Supervisors. A discussion was taken up regarding the appointment of Town Moderator. With the passing of Moderator Gil Bliss, the appointment of a new moderator falls to the Checklist Supervisors – RSA 669:62. The Checklist Supervisors discussed and agreed that the position should be posted. The contact information for those individuals interested can be forwarded to the Supervisors for review. The Selectboard and Checklist Supervisors discussed the qualities that are important in the moderator position and the schedule for 2020. There will be four elections next year, which is a busy year for a new moderator. The Selectboard promised their support and asked that the Town Administrator work with Supervisor Dodge and bring a suitable notice to the next meeting for review and approval. The Supervisors requested that the posting be included in the Spirit newsletter.
6:15 PM: Selectboard Work Session
At 6:15 pm, the Selectboard heard a request for a non-public meeting from the Town Administrator about an employee personnel issue. After a brief discussion, Selectwoman Day made a motion to enter into non-public session under RSA 91-A:3 II a, personnel. The motion was seconded by Selectman Marshall. On a roll call vote of 2-0, the motion passed and the Selectboard entered into non-public session. At 7:15pm, the Selectboard voted 2-0 to enter into the public session. While in the public session, Selectwoman Day made a motion to seal the minutes in accordance with RSA 91-A:3 III to ensure the effectiveness of the deliberation. Selectman Marshall seconded the motion and the vote passed 2-0 to seal the minutes. It was noted that no votes were taken and that no decisions were made in the non-public session.
Next, the Selectboard discussed a recent resignation of Kathleen Carpenter as Planning Board Chair, and Economic Development Chair. After a report by Selectman Marshall on the most recent meeting, it was noted that Chair Charig Bliss being absent, the Selectboard would take up the conversation when the Chair returns.
The Selectboard heard reports on a recent Southwest Regional Planning Commission program called Brightfields. An announcement for a Brightfield event was read by Selectman Marshall.
The Selectboard reviewed a communication received from FEMA regarding flood risk maps. The maps are in the process of being updated.
The Selectboard heard a report on conversations with Interware, a software vendor to the Town Clerk, regarding the potential for the Town Clerk’s office to eventually take credit cards.
The Selectboard discussed the Class VI building permit request and the Planning Board’s advisory recommendation. This discussion was tabled until the Chair’s return.
The Selectboard discussed the following items briefly as part of review of Old Business items:
- Asset inventory of facilities and contents owned by the Town of Greenfield
- Emergency Planning and building security
- The Downtown Lighting Project, which is being funded primarily through donations
- The possible formation of a sewer commission to handle budget and upgrades
- Downtown parking and the possibility of a veterans park in the town parking lot on Rt. 136
- An employee appreciation picnic on Sept. 11th at Oak Park
Adjournment
At 9:10 pm Selectwoman Day made a motion to adjourn the meeting, the motion was seconded by Selectman Marshall, the motion carried 2-0.