Selectboard Minutes

Minutes

Town of Greenfield

Greenfield Town Offices, 7 Sawmill Road Greenfield, NH

Selectboard’s Minutes

Thursday, May 16, 2019 – 5:30 PM

Selectboard: Chair Margaret A. Charig Bliss, Selectman Robert Marshall, Selectwoman Karen Day

Staff: Aaron Patt, Town Administrator;

Public:

Documents for Review/Approval:

1. Payroll Check Register dated 5/17/2019
2. Payroll Check Register dated 4/19/2019 with replacement check #10025 for lost check #10017
3. Intent to Cut – R10-13, R10-13-1
4. Abatement for Utility Taxes – Fairpoint /per settlement
5. Timber Tax Levy – R4-47
6. Application for Solar Energy System Exemption
7. Application for Service Disabled Veteran Exemption
8. Town Building Maint. Cap. Reserve Fund Transmittal – FD Exhaust Grant /Matching Funds
9. Selectboard Minutes – 5/09

Items for Discussion in the Public Session:

 1) Letter from Resident Adele Hale – re: Meeting House sign

            2) Email from HealthTrust – re: Selectboard email address

            3) E911- NH Emergency Notification System

5:30 PM:  Public Forum

At 5:30 pm, Chairwoman Charig Bliss opened the meeting and noted that there were no public present for the public forum. The Selectboard began working through the Consent Agenda. The Selectboard voted on a motion by the Chair and a second by Selectman Marshall, 3-0 in favor of the Consent Agenda. 

5:45 PM: Selectboard Work Session

The Selectboard reviewed the ConVal SAC schedule, noting that an agenda for the May 23^rd SAC meeting has not been emailed. The Board requested that the schedule for the SAC meetings be confirmed prior to the 23^rd as that meeting is scheduled to start at 4:30 to accommodate the SAC meeting at 7pm.

The Selectboard discussed the welfare guidelines. The Selectboard stated that the Welfare Director provides excellent service and commitment. The Board would like to revisit the guidelines and determine if there are any updates needed. The guidelines have been reviewed several times over the past few years, but there has not been an update or revision published in a number of years. The Board would like to have the guidelines reviewed and a determination made on whether to revise them. The Board directed that the Town Administrator advance this effort in support of the Welfare Director who has office hours one night a week.

Next the Selectboard discussed the possibility of scanning Planning Board files and drawings. The conversation outlined a need for more storage. It was reported that the Planning Board may be interested in storing files in the Town Office gym on the second floor. Selectwoman Day noted that the Emergency Management program is storing items in the gym. The Selectboard agreed that a facilities assessment and a facilities needs assessment should be completed. The Chair requested that this be added to Old Business so that the Board can monitor progress on completing this endeavor.

The Selectboard discussed the upcoming Spirit newsletter. The Board discussed writing an article for the Spirit. The Board reached a consensus on the content of the letter and noted the due date is approaching quickly.

Selectman Marshall advised the Board that DPW Manager Mason had come before the Planning Board and received permission to begin tree trimming on scenic roads. After some discussion the Selectboard requested that the DPW Manager provide a list of the roads to be trimmed in 2019 so that the Town Office could send out letters to the property owners.

Selectman Marshall reported that the Crotched Mountain Pool is closed for the months of July and August. A conversation followed and Selectman Marshall asked if the EDAC would be a good board to collaborate with Crotched Mountain, the Peterborough Chamber of Commerce and other regional groups to find a solution to the loss of the pool and potentially other Mountain recreational facilities.

Lastly, the Selectboard discussed an All Boards meeting and provided June 27^th, July 11^th, and July 25^th as potential dates.

At 7:40 the meeting ended.

Adjournment

At 7:40 pm Selectman Marshall made a motion to adjourn the meeting, the motion was seconded by the Selectwoman Day, the motion carried 3-0.