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Selectboard Minutes

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Meeting date: 
Thursday, May 9, 2019

Minutes

Town of Greenfield

Greenfield Town Offices, 7 Sawmill Road Greenfield, NH

Selectboard’s Minutes

Thursday, May 9, 2019 – 5:30 PM

 

Selectboard: Chair Margaret A. Charig Bliss, Selectman Robert Marshall, Selectwoman Karen Day

Staff: Aaron Patt, Town Administrator;

Public:

Documents for Review/Approval:

  1. A/P Check Register – 05/08/2019
  2. A/P  “ACH” Register – NH Retirement
  3. Intent to Cut – R4-10
  4. Oak Park Rental – GFD Road Race
  5. Selectboard Minutes – 05/02/19
  6. Welfare Voucher

Items for Discussion in the Public Session:

            1) Letter to ASP LLC

            2) Email from CMRC – Pool Schedule

            3) Ambulance Advisory Minutes

5:30 PM:  Public Forum

At 5:30 pm, Chairwoman Charig Bliss opened the meeting and noted that there were no public present for the public forum. The Selectboard were advised that previously scheduled meetings had cancelled. The Selectboard has an open schedule for the evening. The Selectboard began working through the Consent Agenda. The Selectboard voted on a motion by the Chair and a second by Selectman Marshall, 3-0 in favor of the Consent Agenda. 

5:45 PM: Selectboard Work Session

The Selectboard heard a request from American Steel to accept a donation of service with minimal value to straighten/repair several turn-bolts on the lamp bases on Route 136 with specialty equipment owned by the company. The service is required in order to install the light poles. The service will be overseen by the Buildings and Grounds Manager. The Selectboard has already voted to approve the installation of the lights, stated the Chair. After a brief discussion, the Selectboard approved the donation of service. The Selectboard received an update on the work order that was established with Eversource to bring service to the panel at the end of the parking lot on Rt. 136.

Next the Selectboard heard a report on the Ambulance Advisory Committee for the Wilton Ambulance. The Board received the minutes of the meetings from April 3rd and April 17th. A brief discussion on the May 7th meeting was held.

There followed a discussion on Old Business items. The Board discussed solar energy applications and requested that progress on solar discussions be tracked in order that a report can be prepared for Town Meeting. Establishing a paper trail for the initiatives was central to the discussion.

The Selectboard held an extended discussion on a collaborative meeting with other Greenfield Boards and Committees, which is scheduling for June 27th. The Board discussed the culture of the town and outlined their interest in a municipal model that would provide for a collaborative culture for the other boards.  The Selectboard has been working on establishing a cooperative and collaborative culture with the employees and is very interested in helping the other boards and committees enjoy a similar culture and experience.

The Selectboard discussed forming a community development office, which could include recreation scheduling and community affairs. Selectman Marshall stated that in the past it was the recreation opportunities that brought parents with children in to volunteer with the town. Over time, the parents became more involved with the town and volunteered on boards and committees as they came to understand the town’s needs. The recreation opportunities helped develop volunteers for municipal boards. The Selectboard discussed re-establishing a recreation committee. The Selectboard talked about how the town has transformed into a bedroom community. Residents work in other towns and essentially just sleep in Greenfield. As a result, the sense of community has broken down. The Selectboard reviewed an agenda in outlined format for the June 27th meeting. A discussion was held on the amount of information that could be shared in the meeting. The Board discussed working on a presentation for the meeting.

Next the Selectboard discussed a Selectboard Mission Statement. The Selectboard is interested in promoting a harmonious atmosphere for new selectboard members. When new selectboard members are voted in, the Board would like to have an orientation and help new members understand the culture that the Board intends for the residents, employees, and other boards.

The Board held a brief discussion on the DPW Roads department needs. A conversation about summer and winter help was held. The Board compared the urgency of the DPW department with the sense of need for a community development officer. The Board did not reach a conclusion but spent time discussing the department’s needs in light of earlier conversations in the evening.

The Selectboard held a brief discussion about the Monadnock Mountaineers, which is now disbanded. The equipment trailer, equipment, and scoreboard still reside at Oak Park. It was their intention to donate the items to ConVal. Selectman Marshall stated that he spoke with the ConVal Athletic Director who is interested in viewing the field at Oak Park for possible use by the South Meadow Middle School Football team. The Director plans on visiting the site in June to get the trailer and equipment removed

At 8:40 the meeting ended.

Adjournment

At 8:40 pm Selectman Marshall made a motion to adjourn the meeting, the motion was seconded by the Selectwoman Day, the motion carried 3-0.