Selectboard Minutes

Minutes

Town of Greenfield

Greenfield Town Offices, 7 Sawmill Road Greenfield, NH

Selectboard’s Minutes

Thursday, April 11, 2019 – 5:30 PM

Selectboard: Chair Margaret A. Charig Bliss, Selectman Robert Marshall, Selectwoman Karen Day

Staff: Aaron Patt, Town Administrator

Public:

Documents for Review/Approval:

1. A/P Check Register – 04/10/2019
2. Vacation Request – (1) Police Dept.
3. Veteran’s Exemption – (1)
4. Timber Tax Warrant – R1-1-3 GRVL, R-10
5. Gravel Tax Warrant – R1-1-3 GRVL
6. Solar Exemption – (1)
7. Selectboard Minutes – 04/04/19
8. Welfare Voucher

Items for Discussion in the Public Session:

            1) Meeting House Committee – 501(C)3

            2) Joint Meeting of Boards and Committees

            3) NHDRA Field Assessment Reports

            4) Mission Statement and Goals - 2019

5:30 PM:  Public Forum

At 5:30 pm, Chairwoman Charig Bliss opened the meeting. Seeing there was no-one present for the public forum, the Selectboard began working through the Consent Agenda. The Selectboard was advised that Mr. Pennoyer cannot attend the meeting tonight. The Chair requested that the meeting be rescheduled. The Board would like to coordinate with the members of the group of residents that is forming a non-profit 501(C)3, prior to the town-wide community conversation potluck-luncheon on May 4^th. The Board asked if the meeting could be rescheduled to the 18^th.

The Selectboard voted on a motion by the Chair and a second by Selectwoman Day, 3-0 in favor of the Consent Agenda. 

5:45 PM: Selectboard Work Session

At 5:45pm the Selectboard took up a work session.

The Selectboard held a discussion about the Meeting House restoration project and the Open House scheduled for May 4^th, 2019. The Selectboard discussed how to ensure a good turn-out for the Open House. The Board has included the event information in the Spirit newsletter but is interested in other avenues to advertise the event. The Board discussed sending out an Every Door Direct Mailing (EDDM) through the post office;  placing the event advertisement on the town website; and placing a notice in the newspaper. The Board discussed bringing refreshments to the meeting. The Board asked that a letter be brought to next Selectboard meeting that could be used in an EDDM mailing to residents. The Board requested that all of the emails, mailings, and announcements be kept in a file for future reference.

Next, the Selectboard took up a discussion on hosting a collaborative meeting with the members of the other Greenfield Boards and Committees. The Board discussed a potential agenda. The meeting is intended to help promote a culture of collaboration and cooperation, similar to the culture that the Selectboard has been promoting among the employees. The Board envisions that the joint meeting with other Boards and Committees will help spread a similar level of awareness and support to other board members. The proposed agenda was discussed at length. A number of suggestions came out of the conversation. At the end of the discussion the Selectboard agreed to have Selectman Marshall combine all the suggestions into an agenda that will cover a joint meeting, and to bring the revised agenda to the Selectboard meeting on April 18^th.

Next the Selectboard took up a discussion on the summer session and determined the following tentative schedule:  the summer schedule will run from June 13^th through August 22^nd. The meetings will skip every other meeting. The Selectboard will meet on August 29^th and then skip September 5^th. The Selectboard meetings will resume their weekly schedule starting the week of September 9^th.

Adjournment

At 8:27 pm Selectman Marshall made a motion to adjourn the meeting, the motion was seconded by the Selectwoman Day, the motion carried 3-0.