Selectboard Minutes
Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectboard’s Minutes
Thursday, March 14, 2019 – 5:30 PM
Selectboard: Chair Robert Marshall, Selectwoman Margaret A. Charig Bliss, Selectwoman Karen Day
Staff: Aaron Patt, Town Administrator
Public:
Documents for Review/Approval:
- A/P Check Register – 03/13/2019
- A/P “ACH” Register – 3/25/2019
- PA-29 Veteran’s Exemption Application
- New Hire Worksheet – Planning Board Clerk
- Meeting House Rental Application – Memorial Day
- Selectboard Minutes – 02/28/2019
Items for Discussion in the Public Session:
1) Meeting House Rental Contract Application - Updated
2) Utility Appraisal Proposal
5:30 PM: Public Forum
At 5:30 pm, Chairman Marshall opened the meeting. The Selectboard began working on the Consent Agenda.
The Selectboard voted on a motion by the Chair and a second by Selectwoman Charig Bliss, 3-0 in favor of the Consent Agenda.
5:45 PM: Selectboard Work Session
The Selectboard reviewed an updated Meeting House rental agreement. The Selectboard requested that the Code Enforcement Officer provide the minimum tent size for a tent permit so that the agreement contains that definitive language.
Next the Selectboard discussed a proposal from George Sansoucy PE, LLC. The Selectboard provided the Town Administrator with guidelines for a follow-up conversation with Mr. Sansoucy regarding the contract.
The Selectboard discussed a proposal from K&A Electric for lights and electrical work on the remaining lamppost locations along Forest Road /Rt. 136 (from the corner of Sawmill to the Russell parking lot across from the entrance to the Harvester Market). The Selectboard discussed whether the conduit is in place and requested that several items of due diligence be completed before the Board approves the proposal. The proposal is intended to be paid for by donations from members of the community. The donations will be reported to the Selectboard’s office, and will appear on the agenda of future meetings if the due diligence report is positive.
The Board discussed the an audit report from the State of New Hampshire Department of Motor Vehicles of the Town Clerk’s office, with the Municipal Agent in charge of the audited materials. The audit results were good, with one area of guidance noting that the NH DMV requires daily deposits (or next business day following evening hours), which differs from the requirements under RSA 41:29 for the Treasurer. It was explained that while there is additional time allotted under 41:29, the DMV does not make a distinction for municipalities that do not have a bank in town.
At 7:02 the Chair made a motion to enter into non-public session under RSA 91-A:3 IIc, reputation. The motion was seconded by Selectwoman Day. The Board voted 3-0 on a roll call vote in favor of entering non-public session. At 7:40pm the Board voted on a motion by Selectwoman Charig Bliss and a second by the Chair to exit non-public session on a vote of 3-0. While in the public session, Selectwoman Charig Bliss made a motion to seal the minutes. The motion received a 2nd from Selectwoman Day. The Board voted 3-0 to seal the minutes according to RSA 91-A:3 III in order to preserve the effectiveness of the Selectboard’s decision making process regarding a matter of reputation.
The Selectboard reviewed a request for an explanation as to why the Elderly Exemption limits were not brought to Town Meeting in a warrant article. The request came from Robert Vincent. The Selectboard discussed the request and reached a consensus that a letter should go to Mr. Vincent outlining the recent discussions by the Board. The Board also suggested that they would revisit the question during the budget process later in the year.
Next the Selectboard reviewed a request from the Town Administrator to attend the Certified Public Manager course through the NH Bureau of Education and Training. After some discussion, the Board voted on a motion by Selectwoman Day and a second from Selectwoman Charig Bliss, 3-0 in favor with the cost to be covered by a transfer of funds from Personnel Administration contingency to the education and conventions line item in the Executive budget. The Board noted that they are interested in providing support for town employees and that certification and education programs are an important component of employee development.
The Selectboard discussed the Meeting House project. At the conclusion of the discussion the Board reached a consensus to post a Meeting House Open House potluck and community day on May 4th with dinner at 5pm.
The Selectboard had a brief discussion on whether to provide uniforms to the recycling center attendants, similar to the DPW uniforms.
Lastly, the Selectboard requested that the advertisements for lifeguards be posted in the local paper.
Adjournment
At 8:38 pm Selectwoman Charig Bliss made a motion to adjourn the meeting, the motion was seconded by the Chair, the motion carried 3-0.