Selectboard Minutes
Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectboard’s Minutes
Thursday, February 14, 2019 – 5:30 PM
Selectboard: Chair Robert Marshall, Selectwoman Margaret A. Charig Bliss, Selectwoman Karen Day
Staff: Aaron Patt, Town Administrator
Public: Roger Lessard
Documents for Review/Approval:
- A/P Check Register – 02/13/2019
- NH Retirement “ACH” Register – 02/25/2019
- Transmittal Request – Police Vehicle Capital Reserve Payment
- Employee Vacation Request – Police
- Sewer Tax Levy – 1st Quarter
- Permanent Property Tax Exemption – Solar Exemptions (2)
- Selectboard Minutes – 02/07/2019
Items for Discussion in the Public Session:
1) Drummond Woodsum – Bond Counsel Service letter
2) Greenfield Girl Scout Troop #51925 – Letter re. Oak Park
3) Draft Town Report
5:30 PM: Public Forum
At 5:30 pm, Chairman Marshall opened the meeting. The Selectboard began working on the Consent Agenda. The Chair recognized Roger Lessard, as a member of the public. Mr. Lessard stated that he was before the Selectboard to discuss a proposed pollinator project at the Town of Greenfield’s wastewater field behind the Harvester Market. UNH has a bee lab and the contact at the lab is Kathy Neal. The pollinator project is working with Ms. Neal. A discussion followed about the wastewater field and the pollinator project. At 5:50pm Mr. Lessard thanked the Selectboard for their time and left the meeting.
The Selectboard voted on a motion by the Chair and a second by Selectwoman Charig Bliss, 3-0 in favor of the Consent Agenda.
5:45 PM: Selectboard Work Session
The Selectboard reviewed warrant articles 17 and 18 from the Town Warrant. The Board discussed the name of the Town Forest and consulted with several sources including the 1988 warrant article to establish the Town Forest; the correspondence from Terry Knowles regarding the Town Forest and the Sayles fund and the original agreement with the Sportsmen’s Club. The name was determined as the George Proctor Recreation Area Town Forest in order to finalize it for Town Report.
Selectwoman Day asked several question about the insurance requirements for use of town facilities. A discussion on the conversations with the town’s insurer about a Use of Facilities policy was held.
The Selectboard reviewed the Town Report. The Selectboard requested several formatting edits. At the conclusion of the review the Selectboard agreed that with the edits, the report was finalized.
Next Chairman Marshall read a letter from the Girl Scouts. The Girl Scouts are interested in holding a fund raiser for the town. The Girl Scouts would like to donate the proceeds of their fund raising efforts to Oak Park and to replace or repair the grills installed in the playground area. The Selectboard reached a consensus to forward the letter to the Buildings & Grounds department for review and suggestions.
The Board held a brief discussion regarding the Town Clerk’s office. The Board agreed that a letter should be drafted to the Town Clerk providing an update on progress made in the Clerk’s office.
Next the Selectboard discussed recent inquiries regarding the unfinished lights on the common. The Board reviewed the Town Buildings Maintenance Capital Reserve Fund language in the 2008 Town Report and concluded that the capital reserve fund could not be used to purchase light poles because the language of the original article did not include reference to anything but the buildings. The Selectboard reached a consensus that the issue is one of public safety for the town parking lot. Other funding sources include the DPW Buildings and Grounds budget, the Streetlight line item in the budget, and other public safety line items. The Board agreed to provide the funding for one lamp post to support efforts by the private sector to complete the street lighting plan of the Downtown Improvement project.
Next the Selectboard discussed meeting with the new owner of the Greenfield Meeting Place on the corner of Slip and Rt. 136/Forest Road. The Board indicated their interest in a discussion about solar collaboration downtown.
The Selectboard next discussed the road from Depot Street to the Depot building that runs along the back of the homes on Slip Road. The Selectboard requested that information pertaining to the road be brought to a meeting for discussion at a future meeting.
The Selectboard had additional discussion about the use of town facilities and a facilities use policy. The Selectboard discussed the facility fees, insurance and types of programs hosted at the Meeting House and at Oak Park. The Board is interested in receiving additional information from NHPrimex regarding the ability to waive insurance for certain low risk events.
7:00 PM: Selectboard Work Session – Non-Public Session
At 7:05pm the Selectboard meeting was joined by Police Chief, Brian Giammarino. Chief Giammarino asked the Board for a non-public session. After a brief discussion by the Chair on the request, Selectwoman Day made a motion to enter into non-public session. The motion was seconded by Selectwoman Charig Bliss. On a roll-call vote, the Selectboard voted 3-0 to enter into non-public session under RSA 91-A:3, II c, Reputation.
At 8:47 pm, the Selectboard voted 3-0, on a motion by Selectwoman Day and a second by Selectwoman Charig Bliss to exit non-public session. While in the public session, Selectwoman Charig Bliss made a motion to seal the minutes according to 91:A-3 III regarding reputation and emergency functions. The motion was seconded by the Chair and passed 3-0.
Adjournment
At 9:07 pm Selectwoman Charig Bliss made a motion to adjourn the meeting, the motion was seconded by the Chair, the motion carried 3-0.