Selectboard Minutes

Minutes

Town of Greenfield

Greenfield Town Offices, 7 Sawmill Road Greenfield, NH

Selectboard’s Minutes

Thursday, April 12, 2018 – 5:30 PM

Selectboard: Chairman Robert Marshall, Selectwoman Karen Day

Staff: Aaron Patt, Town Administrator; Rick McQuade, Buildings & Grounds Manager

Public:

1. A/P Check Register(s) – 4/04
2. Abatement S3-8 & R4-38
3. Purchase Order 586 for culverts–Ferguson Waterworks
4. Release of Funds from Library Capital Reserve - ArborClimb
5. Minutes of Selectboard Meeting – 4/15/2018 & 4/10/2018
6. Welfare (2)

Old Business:

1. Schedule of Operations Calendar
2. 2018 Groundskeeping
3. Fire Department Tanker Truck
4. Mileage Policy

5:30 PM: Selectboard Work Session

At 5:35 pm, it was noted by Chairman Marshall that there were no public on hand for the public forum session of the meeting..

The Selectboard began its scheduled work session. Chairman Marshall opened a discussion on the 2018 Groundskeeper program. The Board received groundskeeper contracts left by Buildings & Grounds Manager McQuade. The contract was last updated in 2014. The Board reviewed the duties associated with the 2014 Groundskeeper contract and the 2014 Gardener contract. The Board discussed the gardening portion of the program. The Board asked Town Administrator Patt to contact Mr. McQuade in order to make some revisions to the 2014 contract. At 6:25 pm, Mr. McQuade provided updated contract terms. After review and corrections, Selectwoman Day made a motion to approve the 2018 Groundskeeper/Gardening contract as corrected and amended. The motion was seconded by Chairman Marshall. The motion passed 2-0 in favor.

The Selectboard discussed a basic calendar. After a lengthy discussion the conversation was tabled until the return of Selectwoman Charig Bliss. Chairman Marshall outlined his interest in sharing with Selectwoman Charig Bliss a basic calendar that the Board can use to keep track of Selectboard tasks and events.

At 7:07pm the Selectboard discussed the fire department tanker quotes. Chairman Marshall noted that one of the companies was out of business and another company had provided insufficient information. Chairman Marshall stated that the Board needed additional quotes from viable organizations. Selectwoman Day stated that she would work with the Fire Chief to pull the information together for the next Board meeting with Selectwoman Charig Bliss returned.

Chairman Marshall requested that the Treasurer meet with the Board to discuss 2018 cashflow. There followed a discussion on the amount of funding that the Board should ensure stays in the Fire Apparatus Capital Reserve Fund. A discussion followed about the ConVal payment schedule.

The Selectboard discussed a mileage program for First Responders and tabled the discussion until the return of Selectwoman Charig Bliss.

At 8:29pm, Kathy Valliere, Greenfield Tax Collector asked to meet with the Board. Ms. Valliere explained that the process for registering vehicles on Thursday nights was slow because there is only one person working on the registrations at a time. New vehicle registrations take a significant amount of time and this slows the process for everyone waiting in line. Ms. Valliere stated that she was worried about the residents and felt that the lines were too long on Thursday evenings. It is very busy she stated. She stated that she would like to institute a One-Check system in order to try and save some time. She also stated that she would be in favor of the town using a vendor to allow for registrations on the town website.

Adjournment

The time being 8:39 PM, Selectwoman Day moved to adjourn.  Chairman Marshall seconded. All were in favor, and the motion carried 2-0. The meeting adjourned at 8:39 PM.