Selectboard Minutes
Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectboard’s Minutes
Tuesday, April 10, 2018 – 9:30 AM
Selectboard: Chairman Robert Marshall, Selectwoman Karen Day
Staff: Aaron Patt, Town Administrator; Rick McQuade, DPW Buildings & Grounds
Public: Mary Ann Grant, Jeremy Gagnon
9:30 AM: Selectboard Work Session
At 9:35 pm, Chairman Marshall opened the meeting. Chairman Marshall explained that due to unforeseen circumstances the 2018 Groundskeeper bid cycle was not completed. This was due to receiving an insufficient number of bids. Chairman Marshall opened a conversation with DPW Manager McQuade, and Jeremy Gagnon to discuss the 2018 Groundskeeper program. Rick McQuade, DPW Buildings and Grounds Manager explained that there have been several conversations about the proposed bid. A discussion followed. Mr. Gagnon explained that he cannot continue to provide service to the town because the budget hasn’t been updated since 2014. At this point he is losing money if he continues working with the amount of funding that the town has been budgeting.
A discussion was held about the bid specification that Mr. McQuade created for the 2018 Groundskeeper program. The bid process had been abandoned due to the high quotes of $45,000 and $60,856. Mr. Gagnon stated that the amount of mowing is what inflates the cost. By scaling back the number of mowings he can reduce his cost significantly. He explained that the bid specification is not flexible enough to deal with weather related growth (there are more mowings in the spring weather and fewer in the drier months of summer). Mr. Gagnon stated that when he adjusts the bid specification paperwork to account for seasonal mowing, the final cost is $43,651.31. For that amount he stated he is confident that “if it needs to be mowed, I’ll mow it”. Shortly thereafter Mr. Gagnon left the meeting.
Further discussion was held. Mary Ann Grant asked to make several statements about the gardening of the flower beds. The Selectboard discussed other options with Mr. McQuade.
Mr. Mcquade left the meeting at 10:50 AM.
The Selectboard held further discussions about the budget and contractual terms. At the end of the discussion the Selectboard indicated that they were in favor of having the 2014 contract work-list updated with some of the items from the bid specification and that they would make a decision on the financial components associated with the amended contract from 2014 at their next meeting, scheduled for Thursday, April 12th.
Adjournment
The time being 11:50 AM, Selectwoman Day moved to adjourn. Chairman Marshall seconded. All were in favor, and the motion carried 2-0. The meeting adjourned at 11:50 AM.
The minutes are final when approved and signed by the Selectboard. A signed copy is on file in the Selectboard’s office.
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Chairman, Robert Marshall Selectwoman, Karen Day