Selectboard Minutes

Minutes

Town of Greenfield

Greenfield Town Offices, 7 Sawmill Road Greenfield, NH

Selectboard’s Minutes

Tuesday, November 28, 2017 – 5:30 PM

Selectboard: Chair Margaret A. Charig Bliss, Selectman Robert Marshall

Staff: Catherine Shaw-Document preparation, Consent Agenda

Public: J.W. Cox (Dub's Shrubs)

Documents for Review/Approval

            1. Payroll

            2. A/P Check Register – 11/22/2017 & 11/29/2017

            3. Welfare Applications (2)

            4. Dec. 2017/Jan. 2018 Spirit Edition

            5. Winter Parking Ban Public Notice

            6. Meeting House Rental

Other items for discussion:

            1. Approve Con-Val Payment Schedule

            2. Approve Bond Payment Invoice

            3. 2018 Groundskeeper/Gardner Bid Opening

Old Business:

            1. Road Issues – Dodge Road, Holden Road, Corliss Lane, South Francestown Road

                        a. Old Bennington Road Speed Limit Signs

                        b. Warning & Caution Signage

                        c. Road Re-naming

5:32 PM: Public Forum

At 5:32 pm Chairperson Charig-Bliss opened the meeting. The Chair noted that one member of the public, J.W. Cox, was present along with Building and Grounds Manager Rick McQuade.

The Selectboard begins working through the Consent Agenda. Consent agenda signed at 5:39 p.m. The Board then reviewed the Bond Payment documents and a revised Conval School payment schedule.

5:45 PM: Review of Landscaping Bids

Three bids were received:

                1. Dubs Shrubs (J.W. Cox)   Entire Bid           $46,810                       Library Only $1,835

                2. Jeremy Gagnon                Entire Bid           $60,860                       Library Only $2,720

                3. Paradise                           Entire Bid           No Bid                          Library Only $4,500

Chairperson Charig-Bliss moved to accept the bids and take them under advisement. Selectman Marshall seconded. Vote in the affirmative 2-0.

5:50 PM: Building and Grounds Manager Rick McQuade

Building and Grounds Manager McQuade requested permission to not plow the portion of the Meeting House grounds that descends the steep hill on the northwest corner of the property to Sawmill Road. He said the request was primarily a safety issue since the hill becomes very slippery once ice and snow are on the ground and several times in the past he has had difficulty controlling the plow used for that property. The Board will take under advisement the request and will have an answer for him and the DPW at the December 5th meeting.

A brief discussion about the prudence of breaking up the Building and Grounds bid into piecemeal bids, as was the case this evening when bidders bid Library maintenance separately. Mr. McQuade and the Selectboard felt that piece-mealing the bids did not make sense.

6:30 PM: Town Administrator Evaluation

Chairperson Charig-Bliss made a motion under RSA 91-A:3 II a  to enter into non-public session. The Board voted in a roll call vote 2-0. The Board entered non-public session at 6:30 p.m. The Board voted 2-0 to enter into public session at 8:14 p.m. At 8:15 p.m., on a motion by Selectboard Chair Charig-Bliss, and a second by Selectman Marshall, the Board voted to seal the minutes by a vote of 2-0.

At 8:15 p.m. the Board briefly discussed some of the history related to the roads under consideration for name changes. It was agreed that the Board will discuss the issue further at the December 5, 2017 meeting, with a goal of trying to make a decision by the beginning of the New Year.

Adjournment

The time being 8:20 pm, The Chair moved to adjourn. Selectman Marshall seconded. All were in favor, and the motion carried 2-0. The meeting adjourned at 8:20 PM.

The minutes are final when approved and signed by the Selectboard. A signed copy is on file in the Selectboard’s office.