Selectboard Minutes

Minutes

Town of Greenfield

Greenfield Town Offices, 7 Sawmill Road Greenfield, NH

Selectboard’s Minutes

Tuesday, October 10, 2017 – 5:30 PM

Selectboard: Chair Margaret A. Charig Bliss, Selectman Stephen Atherton Jr., Selectman Robert Marshall

Staff: Aaron Patt, Town Administrator

Public: Steve Whitmore, Keene Sentinel; Abbey Kessler, Monadnock Ledger Transcript; Meghan Pierce, Union Leader

Documents for Review/Approval

1. A/P Check Register
2. NH Retirement Check Register
3. Transfer of Funds Request(s) – per Town Meeting
   1. Request for Payment to Assessment Capital Reserve Fund
   2. Request for Payment to Fire/Rescue Apparatus Capital Reserve Fund
   3. Request for Payment to Highway Equipment Capital Reserve Fund
   4. Request for Payment to Library Buildings & Grounds Maintenance Capital Reserve Fund
   5. Request for Payment to Non-Apparatus Fire Department Capital Reserve Fund
   6. Request for Payment to Police Vehicle Capital Reserve Fund
   7. Request of Payment to Recycling Center Facilities & Equipment Capital Reserve Fund
   8. Request for Payment to Town Buildings Maintenance Capital Reserve Fund
   9. Request for Payment to Forest Fire Fighters Expendable Trust Fund
4. Sewer Tax Levy – 4^th Quarter
5. Minutes of Selectboard Meeting
6. Public Hearing Notice for Wastewater System Rate Review
7. Public Notice of Municipal Asset Sale – 1988 Utility Truck $ Enclosed Trailer

Other items for discussion:

1) Fire Department Celebration & Fire Prevention Month Open House Poster

2) Letter from CVTC – Community Volunteer Transportation Company

3) Letter from CASA – Court Appointed Special Advocates

4) Letter MFS - Monadnock Family Services

5) State of NH Treasury Department – Abandoned Property Claim -(2)

6) Courtesy Letter – Auction Notice

5:30 PM: Public Forum

At 5:35 pm Chairwoman Charig Bliss opens the meeting. No one comes forward for the public forum. The Selectboard begins working through the Consent Agenda. The Chair notes that Selectman Atherton is not present.

Town Administrator Patt reminds the Selectboard that he is leaving at 6PM to attend a hearing in another town. The Chair requests certain items from Other Business be discussed with the Board before he leaves.

The Board discusses whether to send a courtesy letter to R. Sweet to provide notice of auction. The Board votes on a motion by the Chair and a second by Selectman Marshall to mail a courtesy letter. The motion passes 2-0 with one absent.

The Board discusses two recent abandoned property claims that are available at the State of New Hampshire, Department of Treasury. The Board votes on a motion by the Chair and a second by Selectman Marshall 2-0 with one absent to have the Town Administrator complete the forms and apply for the abandoned property (funds).

The Board discusses the need to communicate with Crotched Mountain Rehabilitation Center (CMRC) regarding the PILOT. The Town has received a partial payment of $25,000 and there is a balance of $152,411.70. CMRC has always paid the PILOT in full. If the town does not have substantial confidence that the balance will be paid by the end of the year, the New Hampshire Department of Revenue may decide that the tax rate calculations will be based on a lower total revenue figure, which will drive up the tax rate to taxpayers substantially. On a motion by the Chair and a second by Selectman Marshall the Board votes 2-0 with one absent to have the Town Administrator write a letter to Senior Vice President Michael Terrian at CMRC asking for clarification. It was noted by the Board that there has been no correspondence from CMRC regarding the rental payments owed on the use of the Old Town Office.

The Board discussed a public hearing notice for November 7^th to hold a hearing on the sewer rates associated with the town wastewater facility. The Notice is approved, and the Board asks that a second public hearing be held the same night to discuss re-naming of roads on Dodge Road, Gulf Road, and Francestown Road, where there is a risk to residents due to the road names, as outlined in previous meetings.

At 5:50 pm Selectman Atherton arrives.

The Chair motions to accept the Consent Agenda. Selectman Marshall seconds the motion. The motion passed 3-0.

The Chair requests updated Capital Improvement Plan (CIP) data. Town Administrator Patt reports that Ken Paulsen of the Planning Board will be providing an overview of the CIP to the Board on October 17^th.

The Selectboard discusses an Every Day Direct Mail (EDDM) piece to residents in advance of the October 28^th Fire Department Fire-Safety Month celebration, which will be hosted by the Selectboard. The Board provides feedback to Selectman Marshall the designer of the EDDM mailer. A consensus is reached regarding the content, and Selectman Marshall will update the mailer per the Board’s discussion.

At 6:00 pm Town Administrator Patt leaves the meeting.

The following meeting minutes are taken by Selectman Marshall:

6:12   New Business

Chairwoman Bliss proposed our last meeting of the year with staff be held on either 12/12 or 12/19. Topics could include budget concerns, things learned from this past year's experiences and any potential spending in light of unexpended appropriations.

6:15

Selectman Marshall noted he is looking forward to our consultation with Police Chief Giammarino at our next meeting. Chairwoman Bliss made a motion to continue the suspension of the Police Chief search. Selectman Marshall seconded. All were in favor, the motion carried 3-0

6:19

Chairwoman Bliss moved to adjourn. Selectman Marshall seconded. All were in favor, the motion carried 3-0.

Adjournment

The time being 6:19 pm, The Chair moved to adjourn. Selectman Marshall seconded. All were in favor, and the motion carried 3-0. The meeting adjourned at 6:19 PM.

The minutes are final when approved and signed by the Selectboard. A signed copy is on file in the Selectboard’s office.