Selectboard Minutes

Minutes

Town of Greenfield

Greenfield Town Offices, 7 Sawmill Road Greenfield, NH

Selectboard’s Minutes

Tuesday, September 5, 2017 – 5:30 PM

Selectboard: Chair Margaret A. Charig Bliss, Selectman Stephen Atherton Jr., Selectman Robert Marshall

Staff: Aaron Patt, Town Administrator; David Martin, EMD; David Hall, Fire Chief

Public: Karen Day, Diane Boilard

Documents for Review/Approval

1. A/P Check Register
2. A/P “ACH” Register – NH Retirement
3. Payroll
4. Intent to Cut – R8-6, R8-19
5. Timber Tax Levy – R1-11, R3-44, R4-5-2&5-3
6. Employee Vacation Request
7. Minutes of Selectboard Meeting
8. Oak Park Rental
9. Welfare

5:30 PM: Public Forum

At 5:40 pm Chairwoman Charig Bliss opened the meeting. Emergency Management Director David Martin joined the meeting and provided an agenda of three items. The first was to have the Selectboard sign off on the Emergency Operations Plan (EOP) adoption. The second was to have the Board sign off on the adoption of NIMS ( National Incident Management System) as part of the EOP protocols. Lastly Mr. Martin asked the Board to appoint Karen Day and Diane Boilard as Emergency Management Deputies based in part on the work that they had done on the EOP program. There followed a discussion about the emergency response program and its involvement with the town and the residents of Greenfield. Diane Boilard remarked that the dedication of the committee members that worked on the EOP plan was terrific. The committee was noted by the grant coordinator as one of the most involved committees in memory.

The Selectboard began working through the Consent Agenda. The Chair motioned to accept the Consent Agenda. Selectman Marshall seconded the motion. The motion passed unanimously 2-0.

5:54 PM: John Manley, State Representative

At 5:54pm the Chair recognized John Manley, State Representative. Representative Manley discussed several bills that he has had the opportunity to track in the legislative process. One in particular that he is advancing will attempt to deal with the legislation around the Moderator’s authority to post-pone Town Meeting due to inclement weather. Representative Manley intends to put forth a bill that will clear up the issue of the Moderator’s jurisdiction. Next, Rep. Manley discussed a bill that he is working on that would let Recycling Managers (Operators) recertify every three years as opposed to every year as it is today. Rep. Manley then discussed the voter registration law, the national voter list, and SB38, which provided DOT monies to every town and city in the State for highway and road related infrastructure.

6:25 PM – Selectboard Work Session

The Selectboard reviewed several items from the Old Business list. The Selectboard took up a conversation regarding the upcoming annual reviews and evaluations of employees in advance of the 2018 budget season. The Board reviewed sample job descriptions and their evaluation documents and asked that the review process start. The Board discussed a letter from the Board to employees and appointed officials and agreed to finalize that at the next meeting.

The Department Heads will be receiving notice of the start of the 2018 Budget Season on Monday September 11^th. Committee Chairs’ notices will follow later in that week.

The Board discussed the wage program at length, and agreed that the Wage and Salary program was ready for finalization and a vote at the next Board meeting scheduled for September 12^th.

The Board then discussed the 2017 Selectboard Goals Document and noted that the Board had made progress on many fronts from their original list of goals as stated at the end of 2016. 

The Board asked for several updates on business items including road sign policies from other towns, an update on the Greenfield waste dirt policy, and the Selectboard draft project proposal that would track proposals from individuals, Boards, and Committees where expenditures and final authorization are needed from the Selectboard.

Adjournment

The time being 9:40 pm, Selectman Marshall moved to adjourn. The Chair seconded. All were in favor, and the motion carried 3-0. The meeting adjourned at 9:40 PM.

The minutes are final when approved and signed by the Selectboard. A signed copy is on file in the Selectboard’s office.