Selectboard Minutes
Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectboard’s Minutes
Tuesday, Feb. 28, 2017 – 5:30 PM
Selectboard: Chairwoman Margaret A. Charig Bliss, Selectman Stephen Atherton Jr., Selectman Robert Marshall
Staff: Aaron Patt, Town Administrator
Public: Ken Paulsen
5:30 p.m. The meeting was opened by Chairwoman Charig Bliss.
Documents for Review/Approval
1. A/P Check Register
2. Minutes of Selectboard Meeting
3. Meeting House Rental – Roadside Round-Up
4. New Hire Worksheet – Seasonal Plow Driver
5. Employee Vacation Request
6. Welfare Vouchers (2)
5:30 PM: Selectboard Work Session – Consent Agenda
At 5:30 pm the Chair opened the meeting. Selectman Marshall, after review of the consent agenda items, made a motion to accept the consent agenda. On a second by the Chair, the Board voted 3-0 to accept the consent agenda.
The Selectboard reviewed the ‘Fast Facts’ document draft. The document is a hand-out for Town Meeting, which the Board feels will help people navigate the financial material in the Town Report. The Board discussed a synopsis of fund balance, which is on the back side of the fast facts page. There was a lengthy discussion about the best way to try and explain fund balance and its use in setting the tax rate. Selectman Marshall observed that the document was to help residents find information more quickly, and to provide some background information that may not be readily accessible in the report. The fund balance explanation could end up slowing down the meeting if it results in a lengthy discussion. At the conclusion of the conversation the Board agreed by consensus to keep the fund balance discussion.
The Selectboard discussed the use of the DPW covered trailer, which is currently parked alongside the DPW garage and not in use by the department. The DPW managers have already advised the Board that the department does not use the covered trailer. There was a short discussion on a proposal by the Recycling Center manager to use the trailer to store recyclables at the transfer station. After a discussion it was noted that the Board was of the consensus agreement to advertise the sale of the trailer and set a reserve consistent with its value.
Next the Selectboard discussed Perambulation for 2017. The Board has received one proposal. Another local company was unable to provide a proposal. A discussion of GPS coordinates and perambulation was discussed. The Board asked that GPS coordinates for perambulation be researched by reaching out to neighboring towns for information.
The Board discussed a memorandum of understanding (MOU) for the Proctor/Sayles property, which would include the Conservation Commission, the Sportsmen’s Club, and the Selectboard. A discussion followed of the vote by Town Meeting in the past to designate the property as a town forest. At the conclusion of the discussion the Chair requested that the April 4th meeting have time reserved for a full discussion of the MOU.
7:46 PM: Selectboard Work Session – Non-Public
At 7:46 the Chair made a motion to enter into non-public session for the purposes in RSA 91-A:IIa personnel/compensation. The Board voted on a roll-call vote to enter non-public session. At 9:15pm the Board voted to exit non-public session and noted that no votes were taken and that the minutes were sealed. It was noted that the personnel evaluations for the Police Chief and the Fire Chief were completed.
The Chair requested that Police Chief Giammarino be scheduled at an upcoming meeting to discuss departmental goals for 2017.
Adjournment
The time being 9:20 pm, Selectman Marshall moved to adjourn. Selectman Atherton seconded. All were in favor, and the motion carried 3-0. The meeting adjourned at 9:20 PM.
The minutes are final when approved and signed by the Selectboard. A signed copy is on file in the Selectboard’s office.