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Selectboard Meeting Minutes

Meeting date: 
Wednesday, June 18, 2025

Town of Greenfield

7 Sawmill Road, Greenfield, NH 03047

Selectboard Minutes

Wednesday, June 18, 2025 – 5:30 PM

Selectboard: Chairman Tom Bascom, Selectman Michael Borden, Selectman George Rainier

Staff: Aaron Patt, Town Administrator; Jim Morris, DPW Director

Public: Andrew Marsh, Deb Marsh, Dave Collins, Kathleen Collins, Harold Smith, Brenda Marschok, Michael Marschok, Gary Russell

Documents for Review / Approval

  1. Payroll Check Register dated June 20, 2025 in the amount of $40,446.71
  2. Timber Tax Levy – R8-11
  3. New Hire Worksheet(s) – Prosecutor/Assistant
  4. Employee Vacation Request – Recycling Center
  5. Selectboard Minutes – 6/11

Other letters/ items for Review/Discussion/Signature:

  1. Milestone Meeting House Invoice #2
  2. Letter to Selectboard Re: Oak Park Committee / Oak Park History
  3. Primex – Property & Liability Coverage Update Letter
  4. Town Forest Committee Equipment Rental Invoice
  5. Recreation Revolving Fund Account Worksheet
  6. NHMA/ Town of Durham letter – HB 457

5:30 PM: Selectboard Work Session

Chairman Bascom opened the meeting at 5:30 pm The Selectboard began signing documents from the Consent Agenda. At 5:35 pm, the Chair recognized Gary Russell. Mr. Russell discussed recent work at the Greenfield Town Forest. In order to maximize the use of the rented excavator, Mr. Russell proposed that the Forest Committee would like to create a dug well for future use. A discussion followed. At the conclusion of the discussion, the Board granted permission for the proposed work.

5:45 PM: Selectboard Work Session

At 5:45 pm, the Chair welcomed Sergeant Frank Shea to the meeting. Sgt. Shea is accompanied by Officer Eneguess. Sgt. Shea provided an overview of the July schedule, which includes the busy time of the summer, especially with the re-opening of the Greenfield State Park after renovations. The Department will conduct a July 4th detail at the park, which will be paid for by the State Park program. The Board and Sgt. Shea agreed to meet the week of the 25th to have additional discussion about the designation of “Officer in Charge” (OIC) for the day-to-day supervision of the department and of the police station. The Board will address PT wage rates in the upcoming meeting.

6:00 PM: Lakeview Circle Paving Informational Meeting

At 6:00 pm, the Chair welcomed residents from Lakeview Circle to the meeting. The Chair provided opening remarks and outlined the Board’s reasoning for including Lakeview Circle, which is currently unpaved, to the paving schedule. The Chair explained that DPW’s plan to pave the road will help alleviate chronic drainage issues. A discussion followed with residents on the road asking questions and voicing concerns about the water flow on the road and the effects of water flow from Zephyr Lake Road once Lakeview Circle is paved. Property owners asked questions about how the pavement will blend with their driveways, and whether the driveways will be level with the road. Several residents voiced excitement and support for the idea of paving the road. A concern about a culvert on Zephyr Lake road was voiced and the Chair stated that DPW would review the culvert location and any potential impacts. At 6:25 the meeting ended.

7:00 PM: Selectboard Work Session Contd.

At 7:05 pm, the Chair requested that the Board discuss the Consent Agenda. The Board voted 3-0 to approve the Consent Agenda items. It was noted that the CDFA Community Center Investment Program’s second payment has been received for the Greenfield Community Center / Meeting House project.

7:15 PM: Greenfield Congregational Covenant Church (GCCC)

Chairman Bascom welcomed Philip Martus and Reverend Dan Osgood, leadership of GCCC, to the meeting. The Chair provided opening remarks and provided background on the Board’s interest in maintaining good relationships with the leadership of local businesses and non-profits. The Chair expressed thanks for the Church’s support for town programs such as the Welfare Department. He explained recent decisions at the Board of Tax and Land Appeals regarding property tax exemptions for non-profits has the town revisiting the process of granting tax exemptions. The Town has adopted a policy regarding Institutional Exempt Properties and a copy was provided. The policy is also on the website. A discussion followed regarding the policy, which is based on recommendations from the Town’s assessing company. Both members of the Church’s leadership expressed that the policy seems straightforward. At the conclusion of the discussion, the Board thanked the GCCC leadership for attending the meeting.

Next, the Board outlined the schedule for the upcoming meetings.

Adjournment

At 8:12 pm, the Chair made a motion to adjourn the meeting; the motion was seconded by the Selectman Rainier. The motion carried 3-0.