Selectboard Meeting Minutes
Town of Greenfield
7 Sawmill Road, Greenfield, NH 03047
Selectboard Minutes
Thursday, April 17, 2025 – 5:30 PM
Selectboard: Chairman Tom Bascom, Selectman Michael Borden, Selectman George Rainier
Staff: Aaron Patt, Town Administrator;
Public:
Documents for Review / Approval
- A/P Check Register dated April 16, 2025 in the amount of $102,122.02
- DRA MS 232-R – DRA Approved Appropriations
- Solar Exemption – R9-14-43
- Selectboard Minutes – 4/10/2025
Other letters/ items for Review/Discussion/Signature:
- Highway Safety Grant for Speed Patrols in the amount of $1,600.00
- NHMA SB297 Resolution
- Participate in Democracy flyer
5:30 PM: Jim Morris, DPW Director
Chairman Bascom opened the meeting at 5:30pm. The Selectboard began signing documents from the Consent Agenda.
At 5:35, Chairman Bascom welcomed Jim Morris, DPW Director to the meeting. The Selectboard discussed the ten-wheel dump truck that was purchased in 2014. This vehicle is reaching the end of its service life (EOSL) for the town. DPW is gauging the EOSL based on cost of repairs, availability of parts, and downtime consistent with increased number of repairs. Director Morris explained that the exhaust system has components that are no longer being made. Replacement parts are sourced outside of the dealer network including junkyards. The result of this fact coupled with the increase in annual repair costs indicates that the service life is ending. Sourcing new dump trucks are complicated by the fact that MACK has been purchased by Volvo, and the upfit schedule (by a different company) for dump body, hydraulics, and plow frame can be up to two years. Director Morris recommends a heavy-duty cab and chassis from International. A discussion followed on the department’s capital reserve fund levels and the total cost of the cab and chassis and upfit. One positive note is that the trade-in value is a bit higher than in past years. At the conclusion of the discussion, the Selectboard authorized the Administrator to sign a purchase agreement for an International cab and chassis, and for the DPW Director to determine the cost and schedule for the upfit work.
Next, DPW Director Morris outlined his interest in completing the purchase of the iWorQs public works software. The cost has been reduced significantly since it first came out and the functionality will allow the department to log and track maintenance, repairs, and individual assets (culverts, signs, pavement, etc.) associated with the roads in town. As the roads are the largest asset of the town, it is prudent to maximize all of the information to better forecast costs and repairs. The Selectboard supports the software purchase and authorizes DPW Director and Town Administrator to sign the contract and schedule the installation of the software.
6:30 PM: Selectboard Work Session
At 6:45 pm, the Selectboard discussed the Greenfield Police Department Highway Safety Grant 2025 in the amount of $1,600. This grant application was approved in December of 2024. The Department of Transportation has provided guidance on the grant application. A discussion followed with the Administrator. At the conclusion of the discussion, Selectman Borden made a motion to approve the Highway Safety Grant in the amount of $1,600 for the purpose of funding Speed Enforcement patrols in the town by the Greenfield Police Department. The motion was seconded by the Chair. The motion passed on a vote of 3-0 in favor.
The Selectboard discussed appointing a Patriotic Committee to work with the Cemetery Trustees and various groups in town for the scheduling and observance of Memorial Day and other patriotic events.
The Board will have a short meeting on April 24th due to the ConVal Selectmen’s Advisory Committee. The Board will meet with Donahoe Consulting to discuss Impact Fees for the Town of Greenfield.
Chairman Bascom went through a listing of upcoming meetings and outlined the purpose of each meeting through the end of May.
The Chair made a motion to accept the Consent Agenda. The motion was seconded by Selectman Rainier. The Board voted 3-0 to approve the Consent Agenda items.
Adjournment
At 8:18 pm, the Chair made a motion to adjourn the meeting; the motion was seconded by the Selectman Rainier. The motion carried 3-0.