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Selectboard Minutes

Meeting date: 
Thursday, December 28, 2023

Town of Greenfield

7 Sawmill Road, Greenfield, NH 03047

Selectboard Minutes

Thursday, December 28, 2023 – 5:30 PM

Selectboard: Chairman Michael Borden, Selectman Tom Bascom, Selectman Mason Parker

Staff: Aaron Patt, Town Administrator; Dorene Adams, Town Clerk

Public:

Documents for Review / Approval

  1. A/P Check Register dated 12/27/2023 in the amount of $93,826.48
  2. Selectboard Memo – End of Vacation Time Waiver Period
  3. Vacation Buy-Back Memo
  4. Wage and Salary 2024 Worksheet
  5. Transmittal Letter – Recycling Center Facilities & Equipment CRF reimbursement
  6. Minutes of Selectboard Meeting – 12/21/2023

Other letters/ items for Review/Discussion/Signature:

  1. Encumbrances
    1. Meridian Land Use – Oak Park survey
    2. Town Office / Town Clerk downstairs offices
    3. Police Station generator

5:30 PM: Public Forum

At 5:30pm, the Chair opened the meeting and noted that there were no members of the public present. The Selectboard reviewed the Consent Agenda and signed documents.

5:45 PM: Selectboard Work Session

At 5:45 pm, the Chair welcomed Dorene Adams, Town Clerk to the meeting.The Board and the Town Clerk discussed the upcoming move of the Town Clerk’s office downstairs to the former police station offices in the town office building. The Clerk notified the Selectboard that her office will need new furniture to replace the desk and folding tables that are currently in use in the Clerk’s office. The Clerk’s desk will not survive a move downstairs and the folding tables used by the Deputy Clerk are not sufficient for the new work space, which is much larger. The Board agreed that updating the office is a priority and indicated that these purchases are part of the normal course of business at the beginning of the year. At the conclusion of the discussion, the Chair thanked the Town Clerk for discussing her office needs.

Next, the Chair brought forward several contracts that are currently underway but not completed, in order for the Board to encumber funds from 2023 to be used in 2024. These include the contract for survey of Oak Park, the work on the Clerk’s new office, and the completion of the Police Station generator installation. Both the Clerk’s office and the generator installation are more than 50% completed. On a motion by Selectman Bascom and a second by Selectman Parker the Board voted 3-0 to encumber funds from the 2023 budget for the completion of the three contractual projects.

Next the Selectboard discussed the Department Head evaluation schedule. The Administrator will send out the evaluations prior to the next meeting.

The Selectboard discussed the warrant articles for 2024 Town Meeting and agreed to put forward an article that would provide a 5th full-time position on the DPW crew. The Board discussed this at length and agreed that this is an article that is needed, but that they would be open to feedback from Town Meeting on the timing.

The Chair discussed the need for the Board to write an annual report for Town Report, and to write an article for the upcoming Greenfield Spirit newsletter.  

The Board voted to approve the Consent Agenda; Selectman Bascom moved the agenda, Selectman Parker provided a 2nd, and the Board approved the motion 3-0.

Adjournment

At 6:52 pm, Selectman Bascom made a motion to adjourn the meeting; the motion was seconded by the Chair. The motion carried 3-0.