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Selectboard Minutes

Meeting date: 
Thursday, December 14, 2023

Town of Greenfield

7 Sawmill Road, Greenfield, NH 03047

Selectboard Minutes

Thursday, December 14, 2023 – 5:30 PM

Selectboard: Chairman Michael Borden, Selectman Tom Bascom, Selectman Mason Parker

Staff: Aaron Patt, Town Administrator; Caleb Hall, Recycling Center Supervisor

Public:

Documents for Review / Approval

  1. A/P Check Register dated 12/13/2023 in the amount of $342,485.58
  2. A/P “ACH” Check Register dated 12/26/2023 for NH Retirement
  3. Vacation Request – Recycling Center
  4. Purchase Order #687 – Town Office Lower Level
  5. Purchase Order #691 – Police Department Generator & Propane Tank Installation
  6. Welfare Voucher
  7. Selectboard Minutes – 12/07/2023

Other letters/ items for Review/Discussion/Signature:

  1. Arrow Equipment – Recycling Center furnace replacement quote
  2. Meridian Land Services – Oak Park Survey Quote
  3. Town Office Lower Level Quotes – Triple Construction, Franz Haase
  4. SWRPC Newsletter
  5. Seven Hills New Hampshire – CDBG Request letter
  6. Meals on Wheels – letter
  7. Child Advocacy Center of Hillsborough County – letter
  8. NHMA – Notice of membership dues
  9. 2023 YTD Building Permit List

5:30 PM: No Public Forum due to ConVal Selectmens’ Advisory Committee Meeting at 7pm.

At 5:30pm, the Chair opened the meeting and noted that there were no members of the public present. The board worked on Consent Agenda items.

The Chair welcomed C.J. Hall, Recycling Center Supervisor. Mr. Hall stated that the waste oil furnace (Reznor) at the Recycling Center has been taken out of service by the service company due to a failed heat exchanger. Supervisor Hall explained that the cost of a new part is 75% of the cost of a new furnace and the current furnace is discontinued and no longer supported by the manufacturer (the manufacturer states that the waste oil heaters are discontinued on their website). As a result, Supervisor Hall is requesting the funds to replace the furnace and providing two quotes for available waste oil heaters. He does not believe that he can find a third company to provide a waste oil furnace quote per the purchasing policy. The Board reviewed and discussed. The Chair stated that he met with another vendor in another town who may be able to help. The Board deliberated and due to the time of year agreed that if another vendor can provide a third quote that would be ideal, but if not then the Board would provide a conditional approval because time was of the essence with the arrival of winter. Selectman Parker made a motion to conditionally accept a quote not to exceed $13,000 for a new waste-oil furnace, and to authorize the Recycling Center Supervisor to choose the vendor. Selectman Bascom seconded, the quote was approved 3-0.

At 5:45 pm, the Board reviewed a quote from Merdian Land Services Inc.for a survey of Oak Park. The survey will follow the paramters outlined by Park Architecture in order to provide the basis for improvements at the park. The survey is also necessary to determine if there is an encroachment on the park per the Land and Water Conservation Fund (LWCF) Grant Coordinator of the Department of Natural and Cultural Resources, NH Division of Parks and Resources, which would be a violation of the grant terms originally provided under the LWCF for Oak Park. The quote for the survey is not-to-exceed $14,000. The Board reviewed the available budget in Parks and Recreation and determined that they could move the necessary funds within the budget to the Contract Services line to pay for the survey. Selectman Parker moved to pay for the survey as outlined, Selectman Bascom seconded the motion. The motion passed 3-0.

Next, the Board considered a request from Seven Hills New Hampshire for the Town of Greenfield to act as a municipal sponsor for a Community Development Block Grant in the amount of $500,000 for the purpose of renovations to the electrical and HVAC systems in the Crotched Mountain School. After discussion, the Board was of a consensus that it was not feasible for the town to support the request due to the outsized impact that the grant would have on the town’s cashflow.

Next, the Selectboard reviewed a request from the Emergency Management Director to support the purchase of a garden shed for the purpose of storing EMD supplies, with the shed placement to be on the fire department lot (behind the fire house). The Chair explained that the funds for the purchase of the shed are available if the Board can re-allocate funds that the EMD spent on propane for the Emergency Management Shelter generator installation at the Library. At the conclusion of a discussion, the Board agreed to support the EMD and to re-allocate funds previously spent on propane by moving the expense from the EMD budget to the Parks & Rec. Propane budget.

The Selectboard reviewed the Consent Agenda and signed documents. The Board moved to approve the Consent Agenda; Selectman Bascom moved, Selectman Parker provided a 2nd, and the Board approved the motion 3-0.

Adjournment

At 6:45 pm, Selectman Bascom made a motion to adjourn the meeting; the motion was seconded by the Chair. The motion carried 3-0.