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Selectboard Minutes

Meeting date: 
Thursday, August 24, 2023

Town of Greenfield

7 Sawmill Road, Greenfield, NH 03047

Selectboard’s Minutes

Monday, August 24, 2023 – 5:30 PM

Selectboard: Chairman Michael Borden, Selectman Tom Bascom, Selectman Mason Parker

Staff: Aaron Patt, Town Administrator; Katherine Heck, Treasurer / School Board Rep.; Dave Thimmel, Oak Park Committee Chair

Public: Tom Faber and Donald Boice, ConVal Soccer;

Documents for Review / Approval

  1. Payroll Check Register dated 8/18/2023 in the amount of $34,413.91
  2. A/P Check Register dated 8/23/2023 in the amount of $257,383.80
  3. State of NH – Used Oil Collection Assistance Grant Application
  4. NHDRA – MS535 Financial Report
  5. Abatement S3-4
  6. Oak Park Committee Member Appointments (2)
  7. Town Forest Committee Member Appointments (2)
  8. DPW STD
  9. Fire Dept. Purchase Order
  10. Vacation Request – Executive
  11. Meeting House Rental – FGCMH Oktoberfest
  12. Meeting House Rental – Alcohol Permit Application / Private party
  13. Welfare Voucher – (1)
  14. Selectboard Minutes of 8/10/2023 & 8/21/2023

Other letters/ items for Review/Discussion/Signature:

  1. Police Department Painting Bids - Updated
  2. Request for Supporting Letter – FGCMH
  3. Letter to Brantwood Camp – PILOT request
  4. 2024 Budget Season Calendar & Timeline

5:30 PM: Public Forum

The Chair opened the meeting at 5:30 pm and noted that there were no public present for the public forum. The Board began reviewing and signing Consent Agenda documents.

5:45 PM: Katherine Heck, ConVal School Board Representative

The Chair welcomed Katherine Heck, ConVal School Board representative to the meeting. The Board and Representative Heck discussed an upcoming opportunity for Greenfield residents to meet with an independent consultant hired by the ConVal School Board that is tasked with making recommendations about how the district funds education for the future. ConVal is suggesting that a letter be mailed out via EDDM to everyone in town to highlight the date of the meeting: Sept. 20th at the Greenfield Elementary School at 7PM. A discussion followed. At the conclusion of the discussion, the Chair thanked Representative Heck for attending the meeting.

6:30 PM: ConVal Soccer Club (CVSC)

At 6:30pm, the Chair welcomed Tom Faber and Donnie Bryce from the ConVal Soccer Club (not affiliated with ConVal School District). Mr. Bryce provided a presentation to the Board on the Club’s program and non-profit status. The Club is volunteer driven and a registered 501c3. There are ten board members and twenty coaches. The club serves 293 kids in total, ages 6 – 19. CVSC serves 19 towns in total: Antrim, Dublin, Bennington, Francestown, Fitzwilliam, Greenfield, Hancock, Harrisville, Hillsborough, Hollis, Keene, Jaffrey, Marlborough, Nelson, Peterborough, Rindge, Sharon, Stoddard, and Temple. Greenfield has the sixth largest attendance despite the presence of much higher population towns. There followed a discussion between the CVSC Board members and the Selectboard. At the conclusion of the discussion, the Board agreed to continue to support CVSC’s use of the Oak Park soccer field. The Club rents the soccer field by the hour and has practices in the Summer/ Fall and Spring. A discussion relative to improvements to the field was held. The Board is in the process of planning ahead for improvements in 2024.

7:00 PM: Selectboard Work Session

The Selectboard reviewed the Consent Agenda. On a motion by Selectman Bascom and a second from Selectman Parker, the Board voted 3-0 in favor of accepting and approving the Consent Agenda items.

The Board reviewed a quote from Triple Construction for painting the new police station and repairing the flat section of the roof. After review of quotes, the Board voted to approve Triple Construction for the work. Their quote was the most cost effective quote received for painting and much lower than the competition for the flat roof repair. The motion to award the work to Triple Construction was made by Selectman Bascom and seconded by Selectman Parker. The motion was approved 3-0.

There being no further business, the Board voted to adjourn.

Adjournment

At 6:17 pm, Selectman Bascom made a motion to adjourn the meeting; the motion was seconded by the Chair. The motion carried 2-0.