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Selectboard Minutes

Meeting date: 
Thursday, August 10, 2023

Town of Greenfield

7 Sawmill Road, Greenfield, NH 03047

Selectboard’s Minutes

Thursday, August 10, 2023 – 5:30 PM

Selectboard: Chairman Michael Borden, Selectman Tom Bascom, Selectman Mason Parker

Staff: Aaron Patt, Town Administrator; David Martin, Emergency Management Director; Diane Boilard, Deputy EMD;  Karen Day, Deputy EMD

Public:

Documents for Discussion/Signature

  1. A/P Check Register dated 8/09/2023 in the amount of $388,315.75
  2. A/P *Void* Check Register dated January 10, 2023
  3. A/P “ACH” Check Register dated 8/25/2023 – NH Retirement
  4. Cemetery Deed – Lot 21 Row 1A
  5. DPW Purchase Order – Seal Coating
  6. Selectboard Minutes of 7/20/2023

Other letters/ items for Review/Discussion/Signature:

  1. Police Department painting bids
  2. Planning Board Referral Letter - R1 Lot 2
  3. Greenfield Emergency Operations Plan – update
  4. Oak Park Rental – ConVal Soccer Club
  5. Meeting House Rental - Oktoberfest

5:30 PM: Public Forum

The Chair opened the meeting at 5:30 pm and noted that there were no members of the public in attendance for the public forum.

5:45 PM: David Martin, Emergency Management Director

At 5:45pm, the Chair welcomed David Martin, Emergency Management Director, Deputy EMD Diane Boilard, and Deputy EMD Karen Day to the meeting. Mr. Martin announced that the town has completed its Emergency Operation Plan (EOP) update and the plan is ready for a vote of acceptance and signatures by the Selectboard. The Selectboard indicated that they received email copies earlier in the week, and that they have read and understood the EOP. Mr. Martin provided an overview of the process and the “matching hours” contributed by employees and volunteers to the project, which will be available for future grants. At the conclusion of the discussion, Selectman Bascom made a motion to accept the EOP as complete and provide signatures on the forms for the State of New Hampshire. Selectman Parker seconded the motion. On a vote of 3-0 in favor, the Board accepted the EOP as complete. The Board signed the signature pages of the EOP. The Chair thanked the Emergency Management department for their hard work, and for attending the meeting.

6:15 PM: Selectboard Work Session

At 6:15pm, the Selectboard reviewed the Consent Agenda. The Board discussed an Oak Park Rental from the ConVal Soccer Club (not affiliated with ConVal Schools). The Board discussed the application and agreed to provide permission to practice on the soccer fields through the end of August contingent on meeting the insurance requirements. The Board requests that the Soccer Club attend a meeting on August 24th in order to dicuss the parameters of the team’s use of the fields going forward. The Board will determine whether to provide additional use of the field based on discussions in the meeting.

The Board discussed the employee/volunteer appreciation dinner to determine if there would be any changes in the process for next year. It was a consensus to send out written invitations to invitees and their “plus one”.

The Chair requested a vote on the Consent Agenda. On a motion by Selectman Bascom, and a second from Selectman Parker, the Board voted 3-0 in favor of accepting the Consent Agenda.

There being no further business, the Board voted to adjourn.

Adjournment

At 7:47 pm, Selectman Bascom made a motion to adjourn the meeting; the motion was seconded by the Selectman Parker. The motion carried 3-0.