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Selectboard Minutes

Meeting date: 
Thursday, July 13, 2023

Town of Greenfield

7 Sawmill Road, Greenfield, NH 03047

Selectboard’s Minutes

Thursday, July 13, 2023 – 5:30 PM

Selectboard: Chairman Michael Borden, Selectman Tom Bascom, Selectman Mason Parker

Staff: Aaron Patt, Town Administrator; Jim Morris, DPW Director; Kayla Kokal, Recreation Director; Dave Thimmel; Chair Oak Park Committee; Andra Hall, Chair Library Trustees

Public: Kara Atherton, Liz Griswold

Documents for Discussion/Signature

  1. A/P Check Register dated 7/12/2023 in the amount of $3,178.11
  2. A/P Check Register dated 7/7/2023 in the amount of $1,272.64
  3. A/P “ACH” Check Register dated 7/25/2023 for NH Retirement
  4. Returned Check Fee - Update
  5. Welfare Voucher (2)
  6. Selectboard Minutes of 7/06/2023

Other letters/ items for Review/Discussion/Signature:

  1. Home Healthcare Hospice & Community Services – Thank you letter
  2. Permanent Part-Time Status – Critical Appointed Officials
  3. Triple Construction AIA Invoice
  4. Volunteer Service Statement & Agreement
  5. Photos from Oak Park Kitchen

5:30 PM: Public Forum

The Chair opened the meeting at 5:30 pm and welcomed Chris Horne to the meeting. Mr. Horne asked that the Board review a letter regarding his driveway and damage that was the result of a paving program when Duffy Fox was Road Agent. The Board promised to conduct an investigation and respond to Mr. Horne.

5:45 PM: Kayla Kokal, Recreation Director

At 5:45pm, the Chair welcomed Recreation Director, Kayla Kokal to the meeting. The Board discussed fund raising opportunities with the Recreation Director. The Board reviewed a volunteer activity form and the recreation activity registration form and suggested several changes. The Board discussed the Music On the Common program and potential fundraising programs.

At 6:00pm, Liz Griswold and Kara Atherton joined the meeting and brought forward a request for the Board to re-adopt Greenfield Baseball under the Recreation Department. The Administrator explained that the baseball program became dormant due to lack of volunteers. ConVal Cal Ripken filled the void but was considered an outside organization. The Cal Ripken program was run by volunteers from other towns, making it further removed from Greenfield’s recreation department. Ms. Griswold and Ms. Atherton have completed two seasons of baseball programs and would like to raise funds for the Greenfield Baseball program in order to install an electronic sign. The Selectboard reviewed the 1996 policy outlining Greenfield Baseball as a Recreation program. The Board discussed the request. At the conclusion to the request, the Board vote on a motion by Selectman Bascom and a second by Selectman Parker, 3-0 in favor of re-adopting the 1996 policy affirming that Greenfield Baseball is a Town of Greenfield recreation program. Next the Board appointed Ms. Atherton and Ms. Griswold as the town’s baseball program representatives.

6:15 PM: Public Hearing RSA 31:95-e

At 6:15pm, the Chair announced that the Board would open a public hearing pursuant to RSA 31:95-e for the purpose of accepting a Quality brand enclosed trailer donated to the Greenfield Fire Department from the Greenfield Firefighter’s Association. The Chair explained that the trailer is needed to tow the department’s ATV and carry gear for rescue calls. The Chair opened the hearing to public comments. Dave Thimmel as a member of the public said he was in favor of the proposal. There being no other members of the public wishing to comment, the Chair closed the public portion of the hearing. The Selectboard, being of a consensus to move forward, on a motion by Selectman Bascom to accept the donation and a second from Selectman Parker 3-0 in favor. The Chair closed the hearing.

6:30 PM: Andra Hall, Chair of the Stephenson Memorial Library Trustees

At 6:30pm, Andra Hall approached the Board and stated that the Library needs climate control. The air conditioning units are unable to keep up with the high temperatures. Ms. Hall discussed the need for the Trustees to bring forward a proposal for installation of mini-splits in the building sufficient for both summer and winter termperatures. A short discussion followed and the Board indicated that DPW Director Jim Morris would gather the quotes for the project.

6:45 PM: Selectboard Work Schedule

The Selectboard discussed the paving schedule for the remainder of 2023. The New Boston Road paving job is completed. Shattuck Paving has pushed out the pavement at the new Police Department until August 30th. This will mean that the move of the PD to the new building will happen mid-September. The Board discussed potential grant programs for sidewalks.

The Board voted on a motion by the Selectman Bascom and a second from Selectman Parker to accept the Consent Agenda 3-0.

The Chair outlined a proposal received from Mi Corazon for an employee appreciation dinner. The Board agreed to schedule the dinner at the new restaurant on August 7th.

The Board discussed the process of granting a building permit under RSA 674:53.

There being no further business, the Board voted to adjourn.

Adjournment

At 7:55 pm, Selectman Parker made a motion to adjourn the meeting; the motion was seconded by the Selectman Bascom. The motion carried 3-0.