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Selectboard Minutes

Meeting date: 
Thursday, June 29, 2023

Town of Greenfield

7 Sawmill Road, Greenfield, NH 03047

Selectboard’s Minutes

Thursday, June 29, 2023 – 5:00 PM

Selectboard: Chairman Michael Borden, Selectman Tom Bascom, Selectman Mason Parker

Staff: Aaron Patt, Town Administrator; Dorene Adams, Town Clerk

Public:

Documents for Discussion/Signature

  1. A/P Check Register dated 6/28/2023 in the amount of $145,381.17
  2. Abatement Request – R3-5-6 Tax Collector’s request
  3. Abatement Request – R9-15-2 revised assessment
  4. Oak Park Rental Agreement – Oak Park Comm. 4th of July
  5. Welfare – (1) Voucher
  6. Selectboard Minutes of 6/22/2023

Other letters/ items for Review/Discussion/Signature:

  1. Fire Department False Alarm Policy – Town Clerk copy
  2. HRAGC Fall 2023 SHRM Certification
  3. ConVal School District 7/23-6/24 Payment Schedule

5:30 PM: Dorene Adams, Town Clerk

The Chair opened the meeting at 5:00 pm and welcomed Town Clerk, Dorene Adams to the meeting. The Board and the Clerk discussed the logistics associated with moving the Town Clerk’s office downstairs in the Town Office building to the space currently occupied by the police department. The Police Department will move to the new Police Station on Francestown Road. The discussion reviewed the Clerk’s office requirements, the space requirements for residents that are conducting business at the Clerk’s window, storgage needs, and the use of the space for the Checklist Supervisors. It is expected that the move will happen in September. Due to the DMV restrictions, and Elections restrictions, the Town Clerk cannot share office space with other PT officials (such as the Welfare Director, Building Inspector, etc). The Clerk explained that she intends to provide the Checklist Supervisors with space because of their role in the elections. The Board and the Clerk discussed use of storage areas for Town Clerk storage. Lastly, the Board and the Clerk discussed having a process for managing public facing documents such as the town ordinances. At the conclusion of the meeting, the Chair thanked the Clerk for attending the meeting.

5:45 PM: Monadnock Sustainability Hub

At 5:45pm, the Chair welcomed Nora Hanke and Jason Cooper to the meeting. Ms. Hanke and Mr. Cooper represent Monadnock Sustainability Hub and are providing a presentation on Community Power. Community Power is a municipality-led rate program that provides certain opportunities to communities. The opportunities include the possibility of rate savings, and the opportunity to increase the percentage of ‘green’ electricity (energy derived from solar, wind, offshore, and other renewable energies) within the community power profile. The Board intends to review the benefits associated with Community Power and determine how to move forward.

6:45 PM: Greenfield Covenant Church

At 6:45pm, the Chair welcomed Reverend Dan Osgood and the GCCC leadership team to the meeting. The Board and Reverend Osgood went over a list of the items that belong to the church that are being stored at the Meeting House. Selectman Parker explained that the Meeting House restoration is getting underway and the goal of the meeting is to determine if there are any changes to the list, or, if any of the items are no longer on the list. There followed a discussion on the podiums, pews, and pianos. Reverend Dan stated that he feels strongly that the Sanctuary should remain a place for worship, celebrations of life, funerals and similar functions. Selectman Parker assured the leadership team that the Board feels similarly. At the conclusion of the conversation, Reverend Dan agreed to revisit the list and let the town know if any changes have occurred.

7:00 PM: Selectboard Work Session

The Chair requested a motion to accept the Consent Agenda. Selectman Bascom made a motion to accept, Selectman Parker seconded the motion. All three voted in favor.

The Board held an extensive discussion on the DPW budget. The Administrator forwarded a request by the DPW Director to rent a flail mower to handle some of the overgrowth along the sides of town roads. After a lengthy discussion, the Board approved the request. The Board encouraged the DPW Director to contract with vendors for tree work, roadside clean-up, and trucking of gravel. The Administrator was tasked with communicating the message to the DPW Director.

There being no further business, the Board voted to adjourn.

Adjournment

At 7:53 pm, The Chair made a motion to adjourn the meeting; the motion was seconded by the Selectman Bascom. The motion carried 3-0.