Selectboard Minutes
Town of Greenfield
7 Sawmill Road, Greenfield, NH 03047
Selectboard’s Minutes
Thursday, December 16, 2021 – 5:30 PM
Selectboard: Chairman Robert Marshall, Selectman Michael Borden, Selectman Mason Parker
Staff: Aaron Patt, Town Administrator; Jim Morris, DPW Director
Public: Chad Murray
Documents for Discussion/Signature
- A/P Check manifest dated 12/10/2021 in the amount of $19,870.67
- Greenfield Fire Department – 2021 December Stipend Worksheet
- Minutes of 11/30/2021 revised & 12/09/2021
Other letters/ items for Discussion/Signature:
1. Purchase Order 653 – DPW LED Lighting
2. DPW Director Job Description - updated
5:30 PM: Selectboard Business Meeting & Public Forum
The Chair opened the meeting and took up the Consent Agenda. The Chair asked for a motion on the A/P check manifest dated 12/10/2021. Selectman Borden made a motion to approve the manifest and to release the funds. Selectman Parker seconded the motion. On a vote of 3-0 in favor, the Board approved the manifest.
The Chair asked for a motion on the 2021 Fire Department Stipend worksheet. Selectman Parker made a motion to approve the stipend worksheet and to pay each firefighter a stipend as outlined in the worksheet. The Chair seconded the motion. Selectman Borden abstained from the vote as he is a firefighter and will receive a stipend. On a vote of 2-0 in favor, with one abstention, the Board voted to approve the payment of stipends.
The Chair requested a motion on the minutes from the Selectboard’s 11/30/2021 meeting and the Selectboard’s 12/9/2021 meeting. Selectman Borden made a motion to approve the minutes as presented. Selectman Parker seconded the motion. On a vote of 3-0 the motion passed in favor.
The Chair requested a motion on a DPW purchase order for LED lighting in the garage bays. Selectboard Borden made a motion to approve the installation of LED lighting in the garage bays. Selectman Parker seconded the motion. On a vote of 3-0 in favor, the Board voted to approve the purchase order.
Selectman Parker advised the Selectboard that the Planning Board intends to bring forward three non-monetary warrant articles to Town Meeting.
5:45PM – Jim Morris, DPW Director
At 5:45, the Chair welcomed Director Morris to the meeting. The Chair stated that the Selectboard should determine whether the conversation with Director Morris should be held in non-public session. After a brief conversation, it was determined that the Selectboard would enter into non-public session under RSA 91-A:3, II (a) and (c) for a matter of personnel. Selectman Borden made a motion to enter into non-public session for the purposes outlined in RSA 91-A:3, II (a) and (c) for personnel. Selectman Parker seconded the motion. On a roll-call vote of 3-0 in favor, the Selectboard entered into non-public session. At 7:18 pm the Selectboard voted 3-0 in favor of entering into the public session. While in the public session the Chair requested a motion to seal the minutes. Selectman Borden made a motion under RSA 91:A-3 to seal the minutes in order to protect the privacy of anyone not a member of the public body. Selectman Parker seconded the minutes. On a vote of 3-0 in favor, the Board voted to seal the minutes. It was noted that the Selectboard had updated the DPW Director’s job description and completed a conversation about DPW wages with the Director.
7:00PM – Aaron Patt, Town Administrator
At 7:18 pm, the Chair stated that the Board has a need to discuss a personnel matter in non-public session. He explained that the issue at hand is the finalization of the Town Administrator’s annual review. Selectman Borden made a motion to go into non-public session under RSA 91-A:3, II (a) and (c). Selectman Parker seconded the motion. On a vote of 3-0 the Board voted 3-0 in favor of the motion.
At 7:48pm, the Selectboard voted, on a motion by Selectman Borden and a second from Selectman Parker, 3-0 in favor of entering into the public session. While in the public session, the Chair made a motion to seal the minutes according to RSA 91-A:3-III to preserve the effectiveness of the discussion and to protect the privacy of anyone not a member of the public body. The motion was seconded by Selectman Parker. On a vote of 3-0 the motion passed in favor. It was noted for the minutes that the Board had completed the annual review of the Town Administrator.
7:30PM – Chad Murray, Resident
At 7:50pm, the Chair welcomed Chad Murray to the meeting. Mr. Murray requested a non-public session in order to discuss a tax issue with the Selectboard. Selectman Borden made a motion to go into non-public session under RSA 91-A:3, II c. Selectman Parker seconded the motion. On a vote of 3-0 the Board voted in favor of the motion.
At 8:12pm, the Selectboard voted on a motion by Selectman Borden and a second by Selectman Parker, 3-0 to enter into the public session. While in the public session, the Selectboard voted on a motion by Selectman Parker and a second from Selectman Borden, 3-0 in favor of sealing the minutes according to RSA 91:3-III to protect the privacy of a member of the public.
The Selectboard requested that the Town Administrator review the Ambulance agreement with Town Counsel. The Board reviewed a possible outdoor storage solution for DPW and Recycling.
There being no further business the Board voted to adjourn.
Adjournment
At 8:40pm, Selectman Parker made a motion to adjourn the meeting; the motion was seconded by the Chair. The motion carried 3-0.