Selectboard Minutes
Town of Greenfield
7 Sawmill Road, Greenfield, NH 03047
Selectboard’s Minutes
Thursday, November 04, 2021 – 5:30 PM
Selectboard: Chairman Robert Marshall, Selectman Michael Borden, Selectman Mason Parker
Staff: Aaron Patt, Town Administrator; Jim Morris, DPW Director; Caleb Hall, Recycling Center Supervisor
Public: Diane Boilard
Documents for Discussion/Signature
- A/P Check Register dated November 3, 2021 in the amount of $795,978.19
- Includes Consolidated Communications 1st Bond Payment - $493,506
- Includes ConVal School District Monthly Payment - $271,480.19
- PILOT Addendum – Barbara C. Harris
- Abatement Settlement– UTIL-FAIR
- Vacation Request – Recycling Center
- Recreation Dept. Request – Line Dancing
- Welfare Voucher
- Selectboard Minutes – 10/28/2021
Other letters/ items for Discussion/Signature:
1. Waste Water Fund – Invoice
2. Un-cashed check policy – Final
3. Article for Greenfield Spirit
5:30 PM: Public Forum
The meeting was called to order at 5:30pm by Chairman Marshall. The Chair recognized Diane Boilard. Ms. Boilard stated that she is in attendance to review a memo regarding the Library’s Meeting Space policy. A discussion followed. At the conclusion of a brief conversation regarding the Library’s policy, the Chair suggested that the Trustees visit with the Selectboard to discuss their 2022 budget and the Trustees can provide an update on the policy. A meeting time of December 9th at 5:45pm was agreed to by the Board.
5:45 PM – Non-Public Meeting
The Chair stated that the Board will meet with DPW Director Morris and then with Recycling Center Supervisor Hall for the purpose of conducting annual evaluations. The Chair requested a motion under RSA 91-A: II, a for the purpose of conducting the evaluations and any discussion of wages that may be included. Selectman Borden made the motion and the motion was seconded by Selectman Parker. On a roll-call vote the Board voted 3-0 to enter into non-public session.
At 8:21pm, the Selectboard voted on a motion by Selectman Borden and a second by Selectman Parker to enter into the public session, 3-0 in favor. While in the public session, the Chair made a motion to seal the minutes according to RSA 91-A:III in order to preserve the integrity of the evaluations and protect the privacy of the department heads. The motion was seconded by Selectman Parker and passed on a vote of 3-0. It was noted that the Board met with Jim Morris, DPW Director, and then with Caleb Hall, the Recycling Center Supervisor.
8:30PM – Selectboard Business Meeting
The Chair took up the Consent Agenda. The Chair requested a motion on the A/P Manifest in the amount of $795,978.19, noting that first half Broadband bond payment and a ConVal School payment increase the A/P run significantly. Selectman Borden made a motion to approve the manifest and release the funds. The motion was seconded by Selectman Parker. On a vote of 3-0 the motion was approved unanimously.
The Chair requested a motion on the PILOT extension with Barbara C. Harris, and, a request for an abatement refund from the Tax Collector to correct a clerical issue and to authorize a payment to Consolidated Communications to close out the refund owed under a previous settlement agreement. Selectman Borden moved the items as outlined. Selectman Parker seconded the motion. On a vote of 3-0 the Board approved the abatement refund and the PILOT extension.
The Chair requested a motion on the vacation request from the Recycling Center Supervisor, and the welfare voucher submitted by the Welfare Director. Selectman Borden made a motion to approve the vacation request and welfare voucher. Selectman Parker seconded the motion. The Selectboard voted 3-0 to approve the two items.
Next the Selectboard Chair brought forward a request from Dorene Adams to hold a Line Dance class at the Meeting House under the recreation department, with Ms. Adams coordinating and teaching the class. There followed a lengthy discussion about the timing of the request relative to the Selectboard’s interest in promoting a recreation department and potentially to have a volunteer recreation director to run programs for various age groups in town. At the conclusion of the discussion, Selectman Parker outlined that the Selectboard loves the idea of the class but that the Selectboard does not currently have a recreation department in place (due to a Town Meeting vote in the past), but hope to have a budget and possibly a warrant article ready in January for Town Meeting. The Board requests that Ms. Adams wait until after January 1 so that the Board has time to meet with people relative to the recreation department.
The Selectboard approved a final invoice from Matt Miller, the Wastewater coordinator who is concluding service with the town’s wastewater plant.
The Selectboard reviewed and signed a 30-day un-cashed check policy that was developed by the Treasurer and Town Administrator and which will be useful for the Fire Department and other departments that receive checks from vendors, and/or, are responsible for members who do not cash, or who lose, paychecks.
The Board approved an article for the Greenfield Spirit.
The Selectboard reviewed and approved an emergency services False Fire Alarm policy. On a motion by Selectman Borden and a second from Selectman Parker, the Board voted 3-0 in favor of the policy, which is designed to recoup costs associated with false alarms, and especially “malicious pulls”.
There being no further business the Board voted to adjourn.
Adjournment
At 9:03pm, Selectman Parker made a motion to adjourn the meeting; the motion was seconded by the Selectman Borden. The motion carried 3-0.