Selectboard Minutes

Minutes

Town of Greenfield

Greenfield Town Offices, 7 Sawmill Road Greenfield, NH

Selectboard’s Minutes

Thursday, February 21, 2019 – 5:30 PM

Selectboard: Chair Robert Marshall, Selectwoman Margaret A. Charig Bliss, Selectwoman Karen Day

Staff: Aaron Patt, Town Administrator

Public: Adele Hale, Karen Russell, Ray Cilley, Jessica Timmons, Lenny Cornwell, Dan Osgood

Documents for Review/Approval:

1. Payroll Register – 02/22/2019
2. Permanent Property Tax Exemption – Solar Exemption
3. Selectboard Minutes – 02/14/2019

Items for Discussion in the Public Session:

            1) LCHIP Meeting House Assessment Drawings

            2) Final Town Report          

5:30 PM:  Public Forum

At 5:30 pm, Chairman Marshall opened the meeting. The Selectboard began working on the Consent Agenda. The Chair recognized Adele Hale. Ms. Hale stated that she was before the Selectboard to request to hold an indoor flea-market at the Meeting House on March 30th, as a town event under the recreation department, and to have the fees waived. The Selectboard discussed the request and noted that the in-door flea market has been held in the past as a town event. The Board agreed by consensus to approve the request. Ms. Hale was directed to fill out a Meeting House rental application with Office Manager Catherine Shaw.

The Selectboard voted on a motion by the Chair and a second by Selectwoman Charig Bliss, 3-0 in favor of the Consent Agenda. 

5:45 PM: Selectboard Work Session

The Selectboard were provided a presentation on the LCHIP grant-funded building assessment draft proposal drawings. The architects provided overlay drawings from their scale architectural plans. The transparent overlay drawings showed the suggested changes to the Meeting House, based on conversations held in October of 2018 at a community conversation meeting. The presentation provided an overview of each floor including the Basement, 1^st floor, Sanctuary, and the 3^rd floor vestibule. The presentation included suggested locations for new handicap accessible bathrooms on the basement level, and on the Sanctuary level; an elevator from the basement to the Sanctuary; a larger expanded kitchen; changes to the mechanical room in the basement; as well as several changes to the main floor ‘kitchen’ area. At the conclusion of the presentation, provided by Town Administrator Patt, the public in attendance left the meeting.

The Selectboard continued discussing the proposal in depth. A list of questions, comments, and concerns were drawn up as feedback for Misiaszek Turpin pllc.

At 7:00pm, the Chair held a brief discussion on several topics for the Selectboard calendar. The Selectboard requested several updates from the Town Administrator for the next meeting. The Selectboard reviewed the Town Report proof.

Next, the Selectboard discussed practices and procedures for all public buildings regarding emergencies and emergency closures. The Board requested that the Fire Chief and Emergency Management Director be contacted for a meeting time at one of the upcoming meetings. The Board requested that Primex be contacted for a checklist of emergency preparedness steps for public buildings. The Board also suggested reaching out to CMRC safety staff.

There followed a discussion on the use of insurance for rental of town owned facilities and the question of creating a facility use policy.

Adjournment

At 8:07 pm Selectwoman Charig Bliss made a motion to adjourn the meeting, the motion was seconded by the Chair, the motion carried 3-0.