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Selectboard Minutes

Meeting date: 
Thursday, September 9, 2021

Town of Greenfield

7 Sawmill Road, Greenfield, NH 03047

Selectboard’s Minutes

Thursday, September 9, 2021 – 5:30 PM

Selectboard: Chairman Robert Marshall, Selectman Michael Borden, Selectman Mason Parker

Staff: Aaron Patt, Town Administrator; Brian Giammarino, Police Chief; Frank Shea, Sergeant;

Public: Ray Cilley, John Hopkins

Documents for Discussion/Signature

  1. A/P Check Manifest dated 9/08/2021 in the amount of $294,333.79
  2. A/P “Void” Check Manifest dated 9/08/2021 – Duplicate
  3. A/P “Void” Check Manifest – Positive Pay correction
  4. A/P Check Manifest dated 8/31/2021 in the amount of $5,649.16
  5. Payroll Check Manifest dated 9/03/2021 in the amount of $24,174.81
  6. Returned Check Fee Schedule – Updated schedule
  7. New Hire Worksheet FT – DPW
  8. New Hire Worksheet PT - DPW
  9. NHDRA MS-1 – Inventory of Valuation (all properties)
  10. Oak Park Rental (2) – Oak Park Committee
  11. Welfare Voucher (3)
  12. Minutes of 8/19/2021

Other letters/ items for Discussion/Signature:

1. Tax Collector – Lien Execution Report
2. Emergency Services Building – Update
3. Resident Complaint – R1-17-1
4. 2021 YTD Budget Report

5:30 PM: Public Forum

The meeting was called to order at 5:30pm by Chairman Marshall. The Selectboard began working through the Consent Agenda documents. Chairman Marshal, noting that there were no members of the public present, advanced several items on the Consent Agenda. Selectman Borden moved to approve the A/P & Payroll manifests. The motion was seconded by Selectman Parker. The motion passed on a vote of 3-0 in favor.

Selectman Borden moved to approve the New Hire worksheets and the Returned Check Fee Schedule. The motion was seconded by Selectman Parker. The motion passed on a vote of 3-0 in favor.

The Chair requested a motion on the town’s MS-1 inventory of valuation form, which will be sent to the NH Department of Revenue. Selectman Borden moved to approve the MS-1. The motion was seconded by Selectman Parker. The motion passed on a vote of 3-0 in favor.

The Chair asked for a motion on two Oak Park rentals by the Oak Park Committee. He offered that the Board should consider waiving the fee for the Oak Park Clean-up event as this is a community event that is meant to beautify the park. Selectman Borden made a motion to approve the Oak Park rentals by the Oak Park Committee, with a Community Park Clean-up day on September 25th and a Pumpkinfest to be held on October 23rd. It was noted that the motion includes waiving the fee for the 9/25 event. Selectman Parker seconded the motion. The motion passed on a vote of 3-0 in favor.

The Chair asked for a motion on the Welfare vouchers and the Minutes of 8/19. Selectman Borden moved to approve the voucher payments and to accept the minutes of 8/19 as presented. Selectman Parker seconded the motion. On a vote of 3-0 the motion passed in favor. This concluded the Consent Agenda items 1-12.

5:45 PM: Brian Giammarino, Police Chief

Police Chief Brian Giammarino joined the Selectboard at 5:45pm. Chief Giammarino introduced Sergeant Shea and a new full-time prospect, Michael Eneguess. Chief Giammarino provided a background on Officer Eneguess. Officer Eneguess currently works full-time in another town and is interested in working for Greenfield. A discussion followed with the Selectboard. At the conclusion of the discussion, the Selectboard indicated there interest in moving forward with a new officer. Chief Giammarino thanked the Selectboard for their time and interest. He stated that a start date in October is contemplated.

6:00 PM: Ray Cilley,  Resident

Chairman Marshall welcomed Ray Cilley to the meeting. Mr. Cilley explained that he is visiting with the Board to discuss a Class V road off Muzzy Hill Road, which has not been maintained by the town for some time. Mr. Cilley has an interest in accessing a property that was previously accessed by the Class V road and would like the Selectboard to approve the maintenance of the road and consider providing a time frame for the remediation of the road. A discussion followed. The Chair outlined RSA 229:5 VII, which provides that a Class V road that has not been maintained for a period of 5 or more years lapses to Class VI status. The town does not have a duty to maintain the road in such circumstances. At the conclusion of the discussion the Board stated that they would reach out to legal counsel to determine if RSA 229:5 is controlling with respect to the status of the road, and they would request that DPW continue grading Muzzy Hill to the end of the turnaround. Lastly, Mr. Cilley requested a 911 number for the property currently used as a shooting range by the Cilley family.

6:40 PM: Selectboard Business Meeting

The Chair requested and the Board heard an overview of the upcoming 2022 budget season preparation.

Next the Selectboard heard from Michael Borden as Code Enforcement Officer regarding recent complaints from the owners of R1-17-1. Mr. Borden stated that there have been three issues that have been brought to the town. The first is a junkyard on an abutting property. Certified letters were mailed to the property owner in California and the owner has agreed to clean-up the property. The second issue is a perimeter drain that contained grey water that discharges into the drainage ditch along Old Bennington Road from R1-20-4. CEO Borden talked with the owner and the owner hired a local plumber to remove the grey water from the perimeter drain and install it to the septic system. The third issue is with the town culvert, which the property owner stated drains heavily onto his property. DPW Director Morris has inspected the culvert and reported that the DPW’s culvert license prevents him from moving the culvert more than 10 degrees side-to-side, which will not significantly impact the drainage. The Director states that the NH Department of Environmental Services (NHDES) has some oversight on the drainage due to its proximity to local waters. The issue has been forwarded to the Selectboard for review and discussion. At the conclusion of the discussion, the Board requested the Administrator contact NHDES and determine if the department has oversight on this particular culvert.

7:00 PM: Bart Moore, Resident

At 7:00pm The Selectboard welcomed Bart Moore and Pamela Ballin to the meeting. Mr. Moore asked for a non-public session in order to discuss a personal matter with the Board. The Chair made a motion under RSA 91-A:3, II, c to enter into non-public session to discuss a matter relating to overdue taxes with a property owner. The motion was seconded by Selectman Borden. On a roll-call vote the Board voted 3-0 in favor of entering a non-public session. At 7:18 pm the Board voted on a motion by Selectman Borden and a second by Selectman Parker, 3-0 to enter into the public session. While in the public session the Chair made a motion to seal the minutes to preserve the reputation of the members present. The motion was seconded by Selectman Parker. On a vote of 3-0 the motion passed in favor. It was noted for the minutes that the Selectboard and Mr. Moore have come to an agreement for payment-in-full of back taxes.

7:20 PM: Selectboard Business Meeting (Contd.)

Selectman Borden provided an update on the Emergency Services Building based on conversation with the Police Chief and several contractors. More information will be forthcoming once a floor plan is received. The Board outlined their interest in point-of-service spaces in the Town Office, which are also the subject of COVID-19 mitigation using ARPA grant funds. It’s the intent of the Board to have concurrent progress on remediating points of service across several departments at once. The Board asked that the Town Clerk be consulted regarding the Clerk’s office requirements.

There being no further business the Board voted to adjourn.

Adjournment

At 8:22 pm, Selectman Parker made a motion to adjourn the meeting; the motion was seconded by the Selectman Borden. The motion carried 3-0.