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Selectboard Minutes

Meeting date: 
Thursday, August 19, 2021

Town of Greenfield

7 Sawmill Road, Greenfield, NH 03047

Selectboard’s Minutes

Thursday, August 19, 2021 – 5:30 PM

 

Selectboard: Chairman Robert Marshall, Selectman Michael Borden, Selectman Mason Parker

Staff: Aaron Patt, Town Administrator; James Morris, DPW Director

Public: Catrina Mamczak, David Thimmel, John Hopkins

Documents for Discussion/Signature

  1. A/P Check Manifest dated 8/10/2021 in the amount of $58,810.28
  2. Payroll Check Manifest dated 8/18/2021 in the amount of $3,486.24
  3. Payroll Check Manifest dated 8/20/2021 in the amount of $25,865.04
  4. Timber Tax Levy – R5-18; R9-66-2
  5. Intent to Cut – V4-4
  6. Purchase Order – DPW Equipment Rental
  7. Employee Vacation Request – Recycling Center
  8. Minutes of 8/12/2021

Other letters/ items for Discussion/Signature:

1. Request for Consideration: R4-13

2. State of NH – Housing Appeals Board filing

3. EMD Proposal – Emergency Services Building

5:30 PM: Public Forum

The meeting was called to order at 5:30pm by Chairman Marshall. The Selectboard was joined by John Hopkins. Mr. Hopkins is interested in a property owned by the Town. A discussion followed. No decisions were made regarding town owned property. The Selectboard discussed the past Oak Park Committee with Mr. Hopkins. Mr. Hopkins is the previous past Chair of the Oak Park Committee. The Selectboard began working through the Consent Agenda documents.

5:45 PM: James Morris, DPW Director

DPW Director Morris joined the Selectboard at 5:45pm. Mr. Morris requested a non-public with the Selectboard under RSA 91-A:3, II, a. The Chair made a motion to enter into non-public session under RSA 91-A:3,II,a. The motion was seconded by Selectman Borden. On a roll-call vote the Board voted 3-0 in favor of entering into non-public session.

At 7:00pm Selectman Parker made a motion to enter into the public session. The motion was seconded by the Chair. The Board voted 3-0 in favor of entering into the public session.

While in the public session Selectman Parker made a motion to seal the minutes of the non-public session according to RSA 91-A:3,III. The motion was seconded by the Chair. The Board voted 3-0 in favor of sealing the minutes.

At the conclusion of the non-public Mr. Morris discussed the disposition of a 2007 F-550 truck, which requires significant work and is at end-of-life. The Board agreed to sell the truck via sealed bids. No plow or headgear included.

6:15 PM: Vanessa Corey,  Resident

Ms. Corey requested a non-public with the Selectboard under RSA 91-A:3, II, c to discuss unpaid taxes for a property in town. The Chair made a motion to enter into non-public session under RSA 91-A:3,II,c. The motion was seconded by Selectman Borden. On a roll-call vote the Board voted 3-0 in favor of entering into non-public session.

At 6:40pm Selectman Parker made a motion to enter into the public session. The motion was seconded by the Chair. The Board voted 3-0 in favor of entering into the public session.

While in the public session Selectman Parker made a motion to seal the minutes of the non-public session according to RSA 91-A:3,III. The motion was seconded by the Chair. The Board voted 3-0 in favor of sealing the minutes.

6:45 PM: Selectboard Business Meeting

The Selectboard began working on the Consent Agenda. The Selectboard signed manifests and took up a discussion on the Oak Park Committee bylaws. On a motion by the Chair and a second by Selectman Borden, the Board voted 3-0 in favor of accepting the Consent Agenda.

7:00 PM: Catrina Mamczak, Dave Thimmel, Oak Park Committee

At 7:00pm The Selectboard welcomed Catrina Mamczak and David Thimmil to the meeting. A discussion on the Oak Park Committee bylaws followed. There is renewed interest in the community to promote Oak Park and revitalize the committee. Ms. Mamczak and Mr. Thimmel proposed several amendments to the Oak Park bylaws in order to help a new committee form and hold meetings. Ms. Mamczak provided an amended version of the bylaws for the Board’s review. The amendments change the number of members for a quorum from 6 to 3, and change the notice period to the Selectboard for requests for amendments to the bylaws in the future. At the conclusion of the discussion, Selectman Parker made a motion to accept the bylaws as amended. Selectman Borden seconded the motion. The motion passed on a vote of 3-0 in favor. Selectman Parker made a motion to appoint the committee members as provided by the Town Clerk. The motion was seconded by Selectman Borden. The motion passed on a vote of 3-0 in favor.

7:45 PM: Selectboard Business Meeting (Contd.)

Selectman Borden provided an update on the NH Housing Appeals Board based on a recent training that he attended.

Selectman Borden provided an update on recent zoning compliance activity. The Board held a discussion on zoning definitions related to a recent request for more over-site of unregistered vehicles and storage containers. The Board discussed printing an article in the Greenfield Spirit regarding zoning violations.

It was noted that the Friends of the Greenfield Community Meeting House are interested in putting up a sign on the Town Common to promote Oktoberfest.

There being no further business the Board voted to adjourn.

Adjournment

At 8:30 pm, Selectman Parker made a motion to adjourn the meeting; the motion was seconded by the Selectman Borden. The motion carried 3-0.