Selectboard Minutes
Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectboard’s Minutes
Monday, March 16, 2020 – 11:25 AM
Selectboard: Chairwoman Margaret Charig Bliss, Selectwoman Karen Day, Selectman Robert Marshall
Staff: Aaron Patt, Town Administrator; Brian Giammarino, Police Chief, Rick McQuade, Fire Chief/DPW Bldgs&Grnds; Catherine Shaw, Office Manager; Anne Setaro, municipal clerk; Diane Boilard, Deputy EMD; CJ Hall, Recycling Center Supervisor; David Hall, Fire Chief -Retired;
2:00 PM: Posted Selectboard Meeting
The meeting was called to order at 2:00pm. The Chair welcomed Staff to the meeting and noted that the meeting was posted on Saturday at the conclusion of the Emergency Meeting. The goal of the meeting is to finalize an Every Door Direct Mail flyer (EDDM) that will outline services available to residents. The Chair noted that there are a number of considerations to cover and then asked for feedback from Staff. Fire Chief Rick McQuade told the Board that he had invited Retired Fire Chief David Hall to the meeting and requested that the Board appoint Ret. Chief Hall as the Public Information Officer under the Emergency Management Department in order to interface with the State and stakeholders during the current pandemic situation. EMD David Martin stated that he supports this nomination. A discussion followed on the Emergency Operations Plan and the role of the Public Information Officer (PIO). At the conclusion of the discussion Selectman Marshall made a motion to appoint Ret. Chief David Hall to the position of PIO within the Emergency Management Department. The motion was seconded by Selectwoman Day. The Chair called the vote and it passed in favor 3-0.
EMD David Martin outlined his recent discussions with community organizations that could provide shelter capacity in case there is a need to quarantine individuals or first responders away from home.
A discussion followed regarding the ability of the Town Clerk’s office to provide renewals by mail. It was agreed that a walk-up window would be built by the Building & Grounds department to provide registrations of new vehicles and handle other business such as marriage licenses and vital records. Other Town Office functions such as the Tax Collector’s office and the Welfare department were discussed. Alternative service models were explored, including telework for certain departments.
Next, CJ Hall provided an overview of a number of changes being made at the Recycling Center include the closure of the mini-mall and recycling “library”. At the conclusion of the discussion the Board instructed that mandatory recycling be suspended. A discussion on how to inform residents of proper procedures at the Transfer Station took place. This includes social distancing. Supervisor Hall outlined that the interactions at the Transfer Station will amount to a “throw and go” policy to reduce interactions between people and handling of recycling items.
Next the Selectboard and staff took up a conversation about the EDDM and discussed the content of the document that will be mailed to the town.
At 4:15pm the EMD, Fire Department and Police Department personnel concluded discussions with the Selectboard. The Chair thanked them for their time.
A brief discussion with Office Manager Shaw and Supervisor Hall regarding Recycling Center/Transfer Station revenue followed and concluded at 4:25pm.
The Board took up a letter from Deputy Town Clerk Dorene Adams. The letter requested that the Selectboard appoint Anne Setaro to the position of Deputy Town Clerk. Dorene Adams, as the Deputy Town Clerk will assume the role of Town Clerk, following the resignation of Dee Sleeper. The Town Clerk position will be filled for the remainder of the year, and the position will then be placed on the 2021 ballot. On a motion by Selectman Marshall and a second by Selectwoman Day, the Board voted 3-0 in favor of the appointments.
At 4:50pm the Chair made a motion to enter into Non-Public session to discuss a personnel issue under RSA 91-A:II (a), & (c). The motion was seconded by Selectman Marshall and passed 3-0 on a roll-call vote. At 5:40pm, the Board voted 3-0 to enter the public session. While in the public session, the Chair made a motion to seal the minutes according to RSA 91-A:III in order to preserve the effectiveness of the discussion. The Chair noted that no votes were taken and no actions were approved in the non-public session. The motion received a second from Selectwoman Day and passed 3-0 in favor.
There followed a brief discussion on several gravel roads in town.
Adjournment
At 5:48 pm Selectman Marshall made a motion to adjourn the meeting, the motion was seconded by Selectwoman Day. The motion carried 3-0.