Selectboard Minutes
Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectboard’s Minutes
Thursday, October 24, 2019 – 3:00 PM
Selectboard: Chairwoman Margaret Charig Bliss, Selectwoman Karen Day, Selectman Robert Marshall
Staff: Aaron Patt, Town Administrator;
Documents for Review/Approval:
- A/P Check Register – 10/18/2019
- Selectboard Minutes – 10/17/2019
- Welfare Voucher
3:00 PM: Todd Mason, DPW Roads Manager, Hazen Fisk Equipment Operator
At 3:00pm, the Chair recognized Todd Mason, DPW Manager. Mr. Mason asked if the Board would hold a non-public session for a personnel issue. The Chair made a motion to enter into non-public session under RSA 91-A:3 II a, &, b personnel. The motion was seconded by Selectwoman Day. On a roll-call vote the Board voted 3-0 to enter into non-public session.
At 3:45pm, the Board voted 3-0 to enter into public session. While in the public session, the Chair made a motion to seal the minutes pursuant to RSA 91-A:3 III in order to ensure the effectiveness of the communication.The motion was seconded by Selectman Marshall and passed on a vote of 3-0.
3:45 PM: Selectboard Work Session
At 3:46pm, the Selectboard held a discussion on perambulation and whether to engage with the Town Forester to provide GPS, mapping, and reporting on perambulating a town line each year for five years. The Board reached a consensus to move forward with an engagement for the perambulation project and will include the cost in the budget for 2020.
At 4:15pm, the Chair made a motion to enter into non-public session under RSA 91-A:3 II a personnel. The motion was seconded by Selectman Marshall. On a roll-call vote the Board voted 3-0 to enter into non-public session.
At 4:25pm, the Board voted 3-0 to enter into public session. While in the public session, the Chair made a motion to seal the minutes pursuant to RSA 91-A:3 III in order to ensure the effectiveness of the communication.The motion was seconded by Selectwoman Day and passed on a vote of 3-0.
The Selectboard took up a discussion regarding the recreation department. Selectman Marshall outlined the loss of social capital as a result of the town shutting down the department at Town Meeting some years ago. Mr. Marshall outlined several thoughts on bringing back a recreation committee and possibly a recreation director.
Next the Selectboard discussed holding a Capital Improvement Plan (CIP) discussion on 10/31 in advance of the budget discussions. This will give the Board an opportunity to determine if there are CIP needs for equipment or certain large dollar projects that need to be in the budget for 2020.
The Board discussed holding a Wastewater public hearing and confirmed the interest in a meeting in late November.
The Board held a discussion on downtown parking and the possibility of using the lot owned by the municipality on Slip Road as parking and access to the wastewater site. In particular, the owner of the Greenfield Meeting Place is trying to secure a restaurant in that building. Parking is an issue for potential restaurateurs, and Mr. Danials has asked the town to consider expanding the parking to include the restaurant customers. At the conclusion of the discussion, Selectman Marshall said that he would bring the question to the Planning Board and have them weigh in on the discussion as it was part of a site plan review when the Meeting Place was renovated by the former owners.
The Selectboard indicated that they would review the municipality’s embedded budgets on the 31st. These are the smaller budgets that comprise the annual service contracts for the town and include insurances, bond and loan payments, general government spending, and other government expense.
The Selectboard took up a request from the auditors to sign a representation letter for the annual audit. After some discussion the Selectboard authorized the Town Administrator to sign the representation letter.
The Selectboard held a discussion on the moderator search currently underway. According to RSA a new moderator is chosen by the Supervisors of the Checklist. No progress to date has been reported.
The Selectboard held a discussion on the Ambulance budget and year to date experience. Comments from the Fire Chief indicate that the service is meeting expectations. The Town Administrator outlined several budgetary issues, and an issue regarding the ownership of the building that has been advanced by the Wilton Selectboard. An Ambulance Association Committee AAC) meeting will be held on Monday October 28th.
The Selectboard discussed a bell ringing tribute at the Meeting House for Veterans’ Day on November 11th and will reach out to Clock Winder George Rainier to see about the bell ringing tribute.
The Selectboard discussed the Planning Board Master Plan implementation schedule. Selectman Marshall indicated that the implementation schedule could be discussed in a joint meeting of the Selectboard and the Planning Board.
Adjournment
At 6:30 pm The Chair made a motion to adjourn the meeting, the motion was seconded by Selectman Marshall, the motion carried 3-0.