Selectboard Minutes

Meeting date: 
Tuesday, March 6, 2018

Minutes

Town of Greenfield

Greenfield Town Offices, 7 Sawmill Road Greenfield, NH

Selectboard’s Minutes

Tuesday, March 06, 2018 – 5:30 PM

 

Selectboard: Chair Margaret A. Charig Bliss, Selectman Stephen Atherton, Selectman Robert Marshall

Staff: Aaron Patt, Town Administrator;

Public:

Documents for Review/Approval

  1. A/P Check Register – 3/07/2018
  2. A/P “ACH” Register – 3/9/2018
  3. Payroll
  4. Minutes of Selectboard Meeting – 2/27/2018
  5. Welfare

Other Business

  1. Town Report – Final
  2. Intent to Cut (3)
  3. Town Clerk’s Office Budget 2018 Status
  4. DPW Manager Position

5:30 PM: Public Forum

At 5:30 pm, Chairwoman Charig Bliss opened the meeting. It was noted that Gary and Karen Russell were in attendance for the public meeting. The Chair opened the public forum and Mr. Russell said that they were in attendance to follow-up on the question of whether the Sportsmen’s Club could run the Roadside Round-up this year. The Conservation Commission has voted to suspend hosting the program for 2018. The Selectboard advised that they had received a letter from the Conservation Commission Chair, Roger Lessard asking to postpone any decisions on the program until the ConComm can discuss it in a meeting with a full quorum of the board. Mr. Lessard advised in his letter that this was anticipated to be March 28th. Mr. Russell outlined that there are a number of moving parts to the program and waiting until the end of March is problematic due to the need to secure the bags, arrange for a dumpster, schedule an afternoon program at Oak Park, and have the Sportsmen’s Club vote at their monthly meeting to move forward. It was suggested that Mr. Russell call Mr. Lessard and explain that the Sportsmen’s Club is interested in hosting the program for this year only. After some additional discussion it was agreed that the Selectboard would send an official statement of support regarding the Sportsmen’s Club interest in hosting the Roadside Round-up to the ConComm. Mr. and Mrs. Russell left the meeting.

At 5:50 the Selectboard began working through the Consent Agenda.

5:45 PM: Selectboard Work Session

At 5:55 pm the Chair took up a draft letter to Crotched Mountain Rehabilitation Center (CMRC) in response to a letter received from Michael Terrian, SVP of Administration.  CMRC is interested in lowering its Payment in Lieu of Taxes (PILOT). After a review of the Selectboard’s draft letter response, the Selectboard agreed to several edits and finalized the letter. The finalized letter was signed.

Next the Selectboard took up a conversation about the Town Clerk’s office 2018 budget. In order to staff the office while the Town Clerk is out, the hours have changed and the new hours are covered by the town’s tax collector and a temporary municipal agent. The cost of the temporary agent has exceeded the Town Clerk Deputy line item of $2000. There followed a discussion of the Municipal Agent fee line item. The Chair asked that the Department of Motor Vehicles be contacted and research conducted to determine how fees are handled when the Town Clerk is out for an extended period of time.

Next the Selectboard took up a request from Dennis McKinney of New England Forestry Consultants on behalf of H&H Investments LLC, a property owner in Greenfield. H&H Investments has requested that the town restore two parcels to their original status as outlined in RSA 674:39-aa Restoration of Involuntarily Merged Lots. The Selectboard reviewed the request and directed that the files be reviewed to ensure that the information is accurate.

The Selectboard took up a letter from Meridian Land Services regarding a quote for a survey at the Recycling Center. The email letter was inconclusive and the Selectboard requested that the Town Administrator discuss the terms of the proposal with Meridian.

Next the Selectboard reviewed two separate wetlands applications. One application is for the eradication of invasive species at Sunset Lake. The other is a driveway crossing. Both applications are filed with the Town Clerk’s office.

Next the Selectboard reviewed several invoices received for fire department services. The Selectboard agreed that the invoices should be clarified and requested that the Town Administrator contact the Fire Chief for more information.

At 8:45 pm the Chair asked the Board members to review the resume and supporting documents received from Todd Mason. After review and brief discussion the Board was agreed that the qualifications and years on the job were sufficient. The Chair motioned to offer Mr. Mason the DPW Road Manager position. Selectman Atherton seconded the motion. The vote passed 3-0 in favor of making an offer to Mr. Mason.

The Chair made a motion under RSA 91-A:3IIa, to enter closed session to discuss the Selectboard’s offer. On a roll call vote the Selectboard voted 3-0 to enter non-public session. At 9:00pm the Selectboard voted 3-0 to enter public session. In public session the Chair motioned to seal the minutes and this passed on a vote of 3-0. It was noted that the Selectboard had finalized a wage level for the DPW Road Manager position and this would be offered to Mr. Mason. If accepted the salary would become public information at a later date.

Lastly, the Selectboard reviewed a police report regarding several mailboxes that were damaged on Old Bennington Road. Directions were provided to the Town Administrator for follow-up.

Adjournment

The time being 9:20 pm, Selectman Marshall moved to adjourn. Selectman Atherton seconded. All were in favor, and the motion carried 3-0. The meeting adjourned at 9:20 PM.

The minutes are final when approved and signed by the Selectboard. A signed copy is on file in the Selectboard’s office.

________________________       _______________________             _______________________                                          

Chair, Margaret Charig Bliss,    Selectman Stephen Atherton Jr.   Selectman, Robert Marshall