Selectboard Minutes
Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectboard’s Minutes
Tuesday, April 11, 2017 – 5:30 PM
Selectboard: Chair Margaret A. Charig Bliss, Selectman Stephen Atherton Jr., Selectman Robert Marshall
Staff: Aaron Patt, Town Administrator; Rick McQuade, DPW Buildings & Grounds
Public:
Documents for Review/Approval
- A/P Check Register
- NH Retirement Payment Register
- Sewer Tax Warrant
- Timber Tax Levy
- NNETO/Fairpoint Abatement Application
- Appointments – Conservation Commission (7)
- Appointments – Budget Advisory Committee (3)
- Appointment – Library Trustee Alternates (2)
- Greenfield State Park Police-Detail Contract
- Permanent Application for Property Tax Credit – Veteran’s Exemption
- Lease Purchase Agreement – New Police Cruiser (SUV)
- Minutes of Selectboard Meeting
- Meeting House Rental
- Oak Park Rental
5:30 PM: Public Forum
At 5:30 pm Chairwoman Charig Bliss opened the meeting. It was noted that no public were present for the public forum. The Chair motioned to accept the Consent Agenda. Selectman Marshall seconded the motion. The motion passed unanimously.
5:45 PM: Cal Ripken Baseball League
At 5:45 pm, Rich Scheinblum of ConVal Cal Ripken baseball program met with the Board to discuss the loss of baseball equipment at the Oak Park baseball storage shed. Mr. Scheinblum provided an overview of the Cal Ripken program, which he has participated in for the last 10 or more years. The ConVal Cal Ripken league has seen a declining enrollment similar in ratio to the school system’s decline in enrollment. As a result the league has been combining multiple towns in order to create enough teams. The teams include T-Ball, Rookies, Minors, and Majors. Currently there are 42 children signed up for T-Ball, 58 for Rookies, 48 for Minors and 28 for Majors. The Board discussed the equipment that was housed at the Oak Park storage facility. After some additional discussion, Mr. Scheinblum indicated that he would need to speak to other board members regarding the equipment replacement in order to provide more guidance. The Board asked Mr. Scheinblum to provide the information to the Town Administrator and the Buildings & Grounds Manager.
At 6:30 PM Selectman Atherton left the meeting
6:30 PM: Rick McQuade, Buildings and Grounds Manager
At 6:30 pm, Rick McQuade, DPW Buildings & Grounds Manager met with the Board and provided an overview of the prefabricated sheds that he reviewed as part of the due diligence on the replacement for Oak Park’s baseball shed. The companies included Reeds Ferry, Home Depot, and Cheshire Shed & Gazebo. He provided an overview of the buildings, their features and benefits and the costs of each company’s sheds in 10x16 and other similar sizes. After a discussion the Board voted on a motion by the Chair and a second by Selectman Marshall to have DPW Buildings & Grounds Manager McQuade and Town Administrator Patt complete the replacement of the Baseball Shed at Oak Park in an amount not to exceed $6,000 and to replace baseball equipment in an amount not to exceed $2,200. The vote passed 2-0.
8:00 PM: Selectboard Work Session
At 8:00 PM the Chair made a motion to accept the Consent Agenda and to approve the items on it, the motion was seconded by Selectman Marshall. The Consent Agenda was accepted and approved on a vote of 2-0.
Selectman Marshall brought forward a Primex training on writing job descriptions that he wanted to notify the Board that he intended to attend. The training is on April 21st.
At 8:05 PM the Town Administrator requested that the Board enter into a non-public session under RSA 91-A:IIa Personnel. On a motion by the Chair and a second by Selectman Marshall, the Board voted on a roll call vote with the Chair voting Aye and Selectman Marshall voting Aye, to enter into non-public session. At 8:25 PM the Board voted 2-0 to enter back into the public session.
Next, the Selectboard discussed the Town Administrator’s evaluation. It was noted that the evaluation was new for Greenfield and ties the evaluation to the job description. Town Administrator Patt noted that the evaluation paperwork did not provide the Selectboard an area to assess the long term contributions made by the Administrator as part of his or her overall job performance. It was agreed by the Board to add a section to the evaluation that assesses the long term impact of an employee’s job performance; i.e. was the performance upholding and advancing the Selectboard’s vision for the Town as a whole. The Town Administrator evaluation would then be used as a model for evaluations with employees. The Chair requested that the current job descriptions be brought to the next meeting.
At 8:50 PM the Chair reviewed and signed the Tax Exempt Leasing Corporation lease for the new police cruiser that was voted on at Town Meeting.
There followed a discussion on the Savage Road property. Following that the Board discussed the signage for Dodge Road, Gulf Road, and South Francestown Road. It was determined that the Selectboard needed to be certain that the roads would not be opened in the future; especially if a name change was contemplated for a portion of either of the three roads.
Adjournment
The time being 9:25 pm, Selectman Marshall moved to adjourn. The Chair seconded. All were in favor, and the motion carried 2-0. The meeting adjourned at 9:25 PM.
The minutes are final when approved and signed by the Selectboard. A signed copy is on file in the Selectboard’s office.