Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectmen’s Meeting Minutes
Thursday, April 19, 2012 – 4:30 pm
Board of Selectmen: Chairman Robert Wimpory; Selectwoman, Karen Day; Selectwoman Debra Davidson
Staff: Town Administrator Patt,
The meeting was called to order at 4:30 PM by Chairman Wimpory.
Documents for Approval/Review/Signature
The Selectmen reviewed and signed the following items:
A. A/P Check Manifest
B. A/P Checks
C. A/P Invoices
D. Approval of Selectmen Minutes
4:30 PM: Meeting Open
Chairman Wimpory opened the meeting at 4:30PM. The Selectmen reviewed the manifest, AP checks, AP invoices and the previous week’s minutes. Crotched Mountain has asked that the Selectmen review and sign a Homeland Security grant. Chairman Wimpory indicated that because of the size of the grant document that he would review and make recommendation at a later meeting. During the half hour meeting the Board was able to speak to DPW Supervisor Murray briefly about a quote for roofing one half of the Town Office. Supervisor Murray made his recommendation on the vendor and provided the background materials for the Board’s review.
5:00 PM: Kolhmanen boundary issue
At 5:00 PM Mr. David Kolhmainen and his wife Sandra approached the Board with a concern over a property line issue. The Kolmainen’s said that recently a pin at the corner of their property had been spray painted orange. They also had a question about the carriage road that was turned back to the property abutters by the Town some years ago. The Board recommended that the Kolhmainen’s review the file in the Town Office and once the file had been reviewed an attorney would best handle the matter; the matter was a civil matter.
5:30 PM: Town Office Building Network Server
Insurance Claim: A power outage occurring on Monday April 16th starting at approximately 10:15AM apparently caused a surge in the electrical system, which resulted in the motherboard of the network server to fail. The server was inspected by Twin Bridge Systems, a vendor under review by the Town since the previous vendor had decided not to work with smaller townships. Twin Bridge declared the server as un-repairable and indicated that the result of the outage constituted an insurance claim. Twin Bridge was able to move the Town’s server hard-drives to a loaner chassis for the Town’s use while the claim was in process. Twin Bridge was able to bring the Town office back online by Tuesday, the 17th at 11:30AM.
Twin Bridges had provided a proposal for a replacement server of like kind. The Board reviewed the proposal and back up materials, including quotes from three other vendors and determined that Twin Bridges had proposed the most flexible and cost effective program for the Town. Chairman Wimpory made a motion to approve the proposal for the new server and the invoice from the vendor for the emergency service in the amount totaling $5575.00. Selectwoman Davidson seconded the motion, which passed on a vote of 3-0.
5:45 PM: Town Office Building Roof
Emergency Vote: The Board of Selectmen discussed the Town Office roof. At 5:48 the Board assembled across the street on the lawn of the Meeting House to look at the roof with binoculars. It was apparent that the roof had been exposed, due to loss of shingles, to the paper in at least one large area. There is a very large area where more than one layer of shingles has broken away or been lost in high winds. It had been suggested that the roof has two layers of shingles, which is the maximum allowed, but some portions of the roof under magnification look as if there could be three layers. The Board reconvened in the meeting room and after a short discussion, proceeded to a vote on repairing the roof on the side closest to the road. Chairman Wimpory moved that the Board accept the quote from Ivestar Roofing in the
amount of $9000.00 to come from the Town Buildings Maintenance capital reserve fund. Selectwoman Day seconded the motion. There was a brief discussion on the use of the capital reserve fund due to the Board’s concern about the vote at Town Meeting, where the perception is that the money in the fund would be used for the Meeting House steeple repairs. The Board concluded that the emergency with the Town Office building roof was paramount; that the roof would not last beyond this year and the extent of the damage was significant enough that patching the roof was not advisable. Chairman Wimpory, seeing there was no further discussion, called for the vote. The motion passed 3-0.
5:55 PM: Old Business – Avatar
Board requests meeting with Avatar – Gary Roberge letter. The Board requested that Mr. Roberge, CEO of Avitar come before the board to explain in further detail the information contained in his letter regarding the NNETO abatement application.
6:00 PM: Non-public Session under 91-A: IIC Reputation
The Board voted on a roll call vote of 3-0 to enter a non-public session under 91-A: IIC Reputation.
The Board exited non-public session at 6:28 on roll call vote of 3-0. It was noted that a follow up action had been to task the Administrator to follow up with Code Enforcement Officer Hopkins on a question about a building permit.
6:40 PM: Old Business
The employee personnel Vacation Policy was clarified in discussion. The Board agreed to maintain the accrual accounting for vacation on an hourly basis, with a 5-day maximum carryover at end of year. Overtime does not include holiday hours. No changes were made.
7:06 PM: Non-public Session under 91-A: IIA Hiring of an employee
Chairman Wimpory motioned to enter non-public session under RSA 91-A: II b, the hiring of any person as a public employee. On a roll call vote the motion passed 3-0. At 7:28 pm the Board voted on a roll call vote to exit the non-public session on a vote of 3-0. It was noted that the Board had made a decision to have the Administrator talk to Supervisor Murray about the process for hiring an employee.
There being no further business, Selectman Wimpory moved to adjourn the meeting. Selectwoman Day seconded. The motion carried 3-0.
The meeting adjourned at 7:30 PM
The minutes are final when approved and signed by the Board of Selectmen. A signed copy is on file in the Selectmen’s minutes.
_______________________ _______________________ ______________________
Robert Wimpory, Chairman Karen Day, Selectwoman Debra Davidson, Selectwoman