Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – June 30, 2011 – 6:30 pm
Present: Chairman, Aaron Kullgren; Selectwoman, Karen Day;
Absent: Selectman, Robert Wimpory
Minutes: Administrative Assistant, Debra Davidson taking minutes.
Call to order: Chairman Kullgren called Selectmen’s meeting to order at 6:30 pm.
6:30 – Mark Long – Update on technology committee – Loren White, Ryan Patterson would like sit on this committee. Mr. Long would like to have them appointed. Selectmen signed the two appointments. He has two others interested; Mr. Long thinks 5 is a good number to start with.
Long discussed he would like to see this committee to have a Selectboard contact. Kullgren suggested e-mail works, as a means of communication, but Kullgren also stated decisions cannot be made without a meeting and a quorum of the board.
Short term/long term goals seem to be a good starting point.
Long attended a recent webinar, it was reported the webinar wasn’t helpful to a community of our size. It did get him thinking of where to go and how to proceed. He is looking at focusing on infrastructure, not computer needs. Day discussed security matters of the buildings.
Needs and costs were discussed. Internet access seems to be a concern for many residents.
Hoping the Selectboard is looking for an infrastructure advisory board. Selectmen Kullgren & Day agree this is where to start and discussed what needs to be looked at most closely.
Action: By the end of July, this committee will have a letter prepared for the Selectboard and include departments, to see what their view is as needs go forward.
6:45 – Mary Anne Grant – Mrs. Grant was here to discuss gardening matters. A change order to the gardens has been created and will be mailed to TJ Landscaping.
Kullgren explained the concerns regarding the change order and if Mrs. Grant would be wiling to do the flowers if paid.
Mrs. Grant discussed the fact she does not have a lot of time. Grant further stated she would need help weeding and watering. Grant will ask someone she knows who could give a good idea of the amount of time that is needed. Grant also asked about purchasing some ever bearing hydrangeas, they are hearty, pretty and would be a good choice for the area in front of the town office entrance. She also commented she would like to be involved in creating a contract for gardening in the future.
Discussion of options for the Town of Greenfield gardening needs followed.
7:15 – Carol Burgess Recycling Center – Recycle Center Issues
Ø BobCat – Ms. Burgess indicated she has asked someone from BobCat to come to the meeting to discuss the S130 vs. S185 Skid Steers. Kullgren noted they were aware of this and informed the sales rep. he was not needed to come to this meeting. As discussions began, in accordance with RSA 91A:3 II (c) reputation, a motion was made by Kullgren to enter into a non-public session. Seconded by Day. Voted in the affirmative.
7:45 – out of non-public.
Decision: To have BobCat come to Greenfield Recycling Center on July 7, 2011 at 7:00 pm to do a demonstration.
Ø Keys – Davidson asked if there were new keys for the Recycling Center, the DPW and/or Town Offices do not have keys that work. Mr. Leel had tried to go in to see how the incinolet was working and could not get into the building. Burgess stated the key hadn’t been changed; she would like the keys the Town Office has to see if they are the same. Davidson provided her with the key the office had. Burgess stated the incinolet needs to be cleaned. She is not sure how it has been working. Discussions to have a highway person clean the incinolet, not Ms. Burgess.
Ø Recycle paper- Davidson asked if we are recycling paper still, several residents & businesses have been asking. Burgess said the Town does still recycle paper.
Signed the following Documents for Approval:
A/P Check Manifest
Vacation Requests – Shaw, Buttrick
Letters: Terry Jarest “TJ” Landscaping, Zukowski
Appointments – Technology Committee – Hazardous Mitigation Committee – Selectman – Planning Board – Conservation Commission – Sup. Checklist –
CDBG – Closeout Agreement
Underage Drinking Grant
Mail - Misc. mail was reviewed –
Personnel Policies –
Administrative Assistant –
Ø Auction – The auction will be held sometime in August at the Meeting House. The Selectmen would like more information on what type of auction.
Ø Bridge compliance – Lyndeborough Mtn. Road was reviewed, Selectmen asked that the DPW post this bridge.
Ø SWRPC – 40th anniversary – looking for photos from 1970-2011 of community changes. Selectmen instructed Davidson to contact the Historical Society
Ø Traffic Counts – SWRPC is conducting traffic counts in town. Selectmen approved a $200.00 fee to have all the roads included.
Ø Beaches – non-residents, trash, and line trimming was discussed. Davidson was instructed to talk with Giammarino about enforcing the non-resident rule. Trash will be monitored, lifeguards will pick up what is not properly taken care of, and Burgess will need to include the beaches in her weekly pickup. DPW did the line trimming at the beaches.
Ø TJ- Change Order #2 – remove gardening.
Ø Playground install – resident concerns when will this be done, will there be a dedication? Discussion followed, Davidson to speak with Murray from the DPW and have the playground equipment installed. At least one or two pieces by the end of the month, if time will allow.
Ø UMG energy – Selectmen want the Energy Committee to research this proposal.
Adjournment – Meeting adjourned at 9:00 pm. The next meeting is scheduled for July 7, 2011 at the Greenfield Recycling Center at 7:00 pm